American Canyon, CA · Napa County
Transient Occupancy Tax Exemption Claim
Guests claiming an eligible transient occupancy tax exemption complete this form for their hotel or motel stay in American Canyon.
What this form is
This claim lets eligible federal or foreign government employees and tax-exempt organization guests request an exemption from American Canyon transient occupancy tax for an official-purpose stay. It asks for the organization and guest names, organization phone number, stay dates, and the claimant’s signature and date. The hotel also records room information, verifies the claim, and submits the original with its quarterly tax return.
Who needs it
Guests seeking an exemption for an official government or tax-exempt organization stay should complete a separate claim for each occupied room.
How to submit it
The hotel must submit the original claim with its Quarterly Transient Occupancy Tax Return to the City of American Canyon. Retain a copy and all supporting documents.
About notarization
This claim is signed and dated without a notary; the claimant certifies under penalty of perjury, but the form does not request a notarized attachment.
How to submit this form
- 1
Download The Claim
Download the Transient Occupancy Tax Exemption Claim.
- 2
Complete The Claim
Select the applicable exemption category, enter the organization and guest details and stay dates, then sign and date the certification.
- 3
Gather Proof
Provide acceptable proof of exemption, such as official travel orders, an agency letter, or identification.
- 4
Submit To The City
The hotel submits the original claim with its Quarterly Transient Occupancy Tax Return and keeps a copy with supporting documents.
Frequently asked questions
- Do I need a notary for the Transient Occupancy Tax Exemption Claim?
- No. The claimant signs and dates the form and certifies under penalty of perjury; no notarized attachment is requested.
- Who may claim a transient occupancy tax exemption?
- The form lists federal employees or officers on official business, qualifying foreign government employees or officers, and tax-exempt organizations.
- How do I submit the exemption claim?
- The hotel submits the original form with its Quarterly Transient Occupancy Tax Return to the City of American Canyon and retains a copy with supporting documents.
- What information does the claim request?
- It asks for the organization and guest names, organization phone number, check-in and check-out dates, and the claimant’s signature and date.