How do I submit the Deed Certification Form?

Present the completed, signed form to the Finance Department at 475 Main Street, West Chicago, IL 60185, when paying for the deed certification stamp. Include the approved inspection sheet unless an inspection exemption applies.

What information does the form ask for?

It requests the property address and P.I.N., grantor and buyer details, deed type, closing date, and grantor signature. It also has checkboxes for property and transaction circumstances.

Do I need an inspection report with the form?

Unless an inspection exemption applies, provide a copy of the approved inspection sheet. For an exemption, submit supporting documentation to the Community Development Department when seeking the stamp.

West Chicago, IL · DuPage County

No notary required

Deed Certification Form

Property sellers or their agents complete this form to obtain a City of West Chicago deed certification stamp for a property transfer.

What this form is

The City of West Chicago requires this form when seeking a deed certification stamp for a property transfer. It collects property, seller, buyer, deed, and closing information, and asks the grantor or agent to sign and date it. Unless an inspection exemption applies, include a copy of the approved inspection report; exemption requests require supporting documentation.

Who needs it

Property grantors or their agents seeking a West Chicago deed certification stamp for a transfer must complete and present this form.

How to submit it

Present the completed, signed form to the City’s Finance Department, 475 Main Street, West Chicago, IL 60185, when paying for the stamp. Include the approved inspection sheet unless seeking an exemption, and provide exemption documentation to Community Development.

About notarization

This form is signed and dated without a notary; the instructions require an approved inspection sheet or exemption documentation when applicable, but do not say either must be notarized.

How to submit this form

1
Download The Form
Download the Deed Certification Form and review the instructions on page 2.
2
Complete And Sign
Fill in the property, grantor, buyer, and deed details; have at least one grantor or an agent sign and date it.
3
Gather Required Documents
Include the approved inspection sheet unless an exemption applies; provide documentation supporting an exemption when seeking the stamp.
4
Present It To The City
Present the form to the Finance Department at 475 Main Street when paying for the Deed Certification Stamp.

Frequently asked questions

Do I need a notary for the Deed Certification Form?: No. The form requires a grantor or agent to sign and date it, but no notary. An approved inspection sheet or exemption documentation may also be required; the instructions do not require those to be notarized.
How do I submit the Deed Certification Form?: Present the completed, signed form to the Finance Department at 475 Main Street, West Chicago, IL 60185, when paying for the deed certification stamp. Include the approved inspection sheet unless an inspection exemption applies.
What information does the form ask for?: It requests the property address and P.I.N., grantor and buyer details, deed type, closing date, and grantor signature. It also has checkboxes for property and transaction circumstances.
Do I need an inspection report with the form?: Unless an inspection exemption applies, provide a copy of the approved inspection sheet. For an exemption, submit supporting documentation to the Community Development Department when seeking the stamp.

Need something notarized?

This Deed Certification Form doesn’t need a notary — but Illinois residents can notarize other documents online with a commissioned online notary.