Port Barrington, IL · McHenry County
Application and Agreement for the Use of Village Property
Residents, non-residents, organizations, and other users submit this application and agreement to request temporary use of Village of Port Barrington property.
What this form is
Use this agreement to request a Village park, community room, or other Village property for an event or activity. It asks for applicant and organization details, the requested location and use period, event purpose, and estimated attendance. The agreement also describes fees and deposits, insurance requirements, cancellation terms, and responsibilities for property use; the Village must approve the application before use.
Who needs it
A resident, organization, business, or other user seeking permission to hold an event or activity on Village of Port Barrington property needs this agreement.
How to submit it
Deliver or mail the required security deposit to the Village of Port Barrington, Attn: Village Administrator, 69 S. Circle Avenue, Port Barrington, IL 60010. The executed agreement, use fee, and required certificate of insurance are due not less than 10 days before the proposed use.
About notarization
This agreement is signed and dated by the applicant and Village without a notary; it does not identify any attachment or related step that must be notarized or sworn.
How to submit this form
- 1
Download The Agreement
Download the Application and Agreement for the Use of Village Property PDF.
- 2
Complete The Application
Provide applicant and organization details, requested property and use period, event purpose, and estimated attendance.
- 3
Gather Required Items
Prepare the required security deposit, use fee, and certificate of insurance.
- 4
Submit To The Village
Deliver or mail the deposit to the Village Administrator at 69 S. Circle Avenue, Port Barrington, IL 60010; submit the required materials at least 10 days before use.
Frequently asked questions
- Do I need a notary for the Village Property Use Agreement?
- No. The agreement provides signature and date lines for the applicant and Village, with no notary block or sworn attachment identified.
- How do I submit the Village Property Use Agreement?
- Deliver or mail the security deposit to the Village Administrator at 69 S. Circle Avenue, Port Barrington, IL 60010. The executed agreement, use fee, and required insurance certificate are due at least 10 days before the proposed use.
- What information does the agreement ask for?
- It asks for applicant and organization contact details, the property and use period requested, the event purpose, and estimated attendance. It also includes agreement terms, fees, deposits, and insurance requirements.
- Does the Village have to approve the request?
- Yes. The document states that approval by the Village Board or its designee grants the right to use the property for the specified purpose, dates, and hours.