Prairie Grove, IL · McHenry County
Village Hall Rental Application
Organizations request use of Prairie Grove’s Village Hall Board Room by completing this application and providing the required insurance proof.
What this form is
This application lets an eligible organization request use of the Village Hall Board Room when it is not scheduled for Village use. Requests must be made in writing at least 15 days before the use date. The form asks for rental timing and contact details, and includes an indemnification agreement; users must also provide proof of liability insurance naming the Village as an additional insured.
Who needs it
Organizations eligible under Village rules that want to use the Board Room for a non-Village event need to submit a written request.
How to submit it
Make the request in writing to the Clerk at least 15 days before the use date. Pay the $50 fee, and any required deposit, at Village Hall before the meeting date.
About notarization
This document is signed and dated without a notary; the required proof of liability insurance is an attachment, and the document does not say it must be notarized.
How to submit this form
- 1
Download The Application
Download the Village Hall Rental Application PDF.
- 2
Complete The Request
Enter the rental date and time, contact and organization details, and sign and date the application.
- 3
Gather Insurance Proof
Provide proof of liability insurance naming the Village as an additional insured and meeting the stated minimum coverage.
- 4
Submit The Written Request
Send the request to the Village Clerk at least 15 days before the use date; pay the fee and any required deposit at Village Hall before the meeting date.
Frequently asked questions
- Who can request use of the Village Hall Board Room?
- The rules allow requests from certain governmental or quasi-governmental units and qualifying charitable or not-for-profit organizations with substantial involvement in or benefit to Prairie Grove.
- How do I submit the Village Hall Rental Application?
- Make a written request to the Village Clerk at least 15 days before the use date. Pay the $50 fee, and any required deposit, at Village Hall before the meeting date.
- Do I need a notary for the Village Hall Rental Application?
- No. The application is signed and dated without a notary. It requires proof of liability insurance as an attachment, but does not say that proof must be notarized.
- What insurance proof is required?
- Provide proof of liability insurance naming the Village of Prairie Grove as an additional insured, with at least $1 million per occurrence and $2 million annual aggregate coverage.
Need something notarized?
This Village Hall Rental Application doesn’t need a notary — but Illinois residents can notarize other documents online with a commissioned online notary.