Philmont, NY · Columbia County
Application for Use of Community Facilities
This application lets individuals and organizations request use of Village of Philmont community facilities for a proposed activity or event.
What this form is
Use this application to request a Village of Philmont facility; the village or its designee has final authority on approval. It asks for the requested dates and facility, group contact details, intended use, expected participants, and equipment or materials needed. Applicants agree to follow the attached requirements; users must provide insurance before use when required.
Who needs it
Individuals and organizations seeking to use Village of Philmont recreational or parks facilities should apply using this form.
How to submit it
Return the application to the Village of Philmont, P.O. Box 822, 124 Main Street, Philmont, NY 12565.
About notarization
This application is signed and dated without a notary; it does not ask the signer to notarize or swear any attachment.
How to submit this form
- 1
Download The Application
Download the Application for Use of Community Facilities PDF.
- 2
Complete The Application
Enter the requested dates, facility, group details, intended use, participant estimates, and any equipment or materials needed.
- 3
Gather Required Materials
Read the attached requirements and provide insurance documents before use when required.
- 4
Return The Application
Return it to the Village of Philmont, P.O. Box 822, 124 Main Street, Philmont, NY 12565.
Frequently asked questions
- Do I need a notary for the Application for Use of Community Facilities?
- No. The application is signed and dated without a notary, and it does not ask the signer to notarize or swear any attachment.
- How do I submit the facilities use application?
- Return the application to the Village of Philmont, P.O. Box 822, 124 Main Street, Philmont, NY 12565.
- What information does the application request?
- It requests the dates and facility, group contact information, purpose of use, expected participants, and any municipal materials or equipment needed.
- Are insurance documents required?
- The attached requirements say users must provide specified insurance before using facilities when required. Commercial users are asked to enclose an endorsement and provide a certificate of insurance.