Rhinebeck, NY · Dutchess County
Application for Use of Village Hall
This application lets eligible nonprofit organizations request use of Rhinebeck Village Hall for an activity and agree to follow the hall’s rules.
What this form is
Eligible nonprofit organizations can use this application to request Village Hall for an activity. For uses other than designated Village Board and Fire Department reservations, the application must be submitted to the Village Clerk at least 30 days in advance. It asks for the organization and agent’s details, requested date and times, and activity; a certificate of insurance must accompany each application.
Who needs it
A local nonprofit organization seeking to reserve Village Hall for a civic activity directly benefiting the Village needs to submit this application.
How to submit it
Submit the written application to the Village Clerk at least 30 days in advance. Include a certificate of insurance for at least $1,000,000 in liability coverage naming the Village of Rhinebeck as an additional insured.
About notarization
This application is signed without a notary; the certificate of insurance submitted with it is not described as requiring notarization.
How to submit this form
- 1
Download the Application
Download the Village Hall use application PDF.
- 2
Complete the Application
Provide the organization and agent’s details, requested date and times, and activity.
- 3
Gather the Insurance Certificate
Include a certificate showing at least $1,000,000 in liability coverage and naming the Village of Rhinebeck as an additional insured.
- 4
Submit to the Village Clerk
Submit the written application and certificate of insurance to the Village Clerk at least 30 days in advance.
Frequently asked questions
- Who can apply to use Rhinebeck Village Hall?
- The application rules allow applications from the Fire Department, Ladies Auxiliary, and other legal nonprofit organizations for civic activities directly benefiting the Village.
- How do I submit the Village Hall use application?
- Submit the written application to the Village Clerk at least 30 days in advance. Include a certificate of insurance for at least $1,000,000 in liability coverage naming the Village of Rhinebeck as an additional insured.
- What information does the application ask for?
- It asks for the organization and agent’s details, requested date and time, and activity. The agent also agrees to follow the rules and take responsibility for loss or damage and restoring the hall.
- Do I need a notary for the Village Hall use application?
- No. This application is signed without a notary. The required certificate of insurance is submitted with it and is not described as requiring notarization.