Orchard Park, NY · Erie County
Contract for Special Event with Village of Orchard Park
This contract collects event, organizer, location, and service details from people arranging a special event with the Village of Orchard Park.
What this form is
Organizers use this contract to describe a special event and request any additional services from Village departments. It asks for the event date and time, organization and contact details, location, sound equipment, attendance, property-owner permission, tent and alcohol information, and whether police and the Town were notified. It also lists insurance documentation, possible department fees, and approval fields.
Who needs it
Organizers arranging a special event with the Village of Orchard Park can use this contract to provide event details and request department services.
How to submit it
Submit it to the city department named on the form; check the city website for current contact details.
About notarization
This contract is signed and dated without a notary; its listed attachments include insurance documentation and, for a Depot event, a contract, but none is described as notarized or sworn.
How to submit this form
- 1
Download The Contract
Download the special event contract PDF.
- 2
Complete Event Details
Fill in the event, organizer, location, equipment, attendance, permission, tent, alcohol, and notification details.
- 3
Gather Attachments
Attach an event flyer or invitation and, for a Depot event, a copy of the contract. Vendors need to provide a certificate of insurance.
- 4
Sign And Submit
Sign and date the contract, then submit it to the city department named on the form; check the city website for current contact details.
Frequently asked questions
- What information does the special event contract ask for?
- It asks for event and organizer details, location, sound equipment, expected attendance, permission, tent and alcohol information, and whether police and the Town were notified.
- Do I need a notary for the special event contract?
- No. The contract is signed and dated without a notary. It lists insurance documentation and a contract for Depot events, but does not describe either attachment as notarized or sworn.
- How do I submit the special event contract?
- The document does not state a submission address, email, or portal. Submit it to the city department named on the form; check the city website for current contact details.
- What attachments does the contract mention?
- It asks organizers to attach an event flyer or invitation. For a Depot event, it says to attach a copy of the contract; vendors need to provide the Village with a certificate of insurance.
Need something notarized?
This Contract for Special Event with Village of Orchard Park doesn’t need a notary — but if you have another Orchard Park form that does, a commissioned online notary can help.