Springville, NY · Erie County
Special Events Application
Organizations sponsoring qualifying events in Springville use this application to provide event details and request consideration for the event.
What this form is
The application helps the Village of Springville plan for the operation and safety of qualifying events, including events using public property or requiring special setups, inspections, or other listed arrangements. Sponsors provide organization and event details, schedules, attendance estimates, insurance information, and applicable requirements such as street closing, traffic control, or parade requests. The form also includes a post-event accounting page.
Who needs it
Organizations sponsoring events that meet the application’s criteria should complete it, including events using public property or involving listed special activities.
How to submit it
Submit the completed application with supporting documents 60 days before the event. Within 30 days after the event, mail page 11 to the Springville Village Office, Attention: Village Administrator.
About notarization
This document is signed and dated without a notary; the sponsor signs the agreement, and the application does not identify a notarized attachment or related step.
How to submit this form
- 1
Download the Application
Download the Special Events Application PDF.
- 2
Complete Applicable Items
Complete applicable items on pages 2 through 9 with sponsor, event, location, schedule, and other requested details.
- 3
Gather Supporting Documents
Include supporting documents, such as the venue map requested by the application and applicable insurance materials.
- 4
Submit Before the Event
Submit the completed application and supporting documents 60 days before the event.
- 5
Mail the Post-Event Page
Within 30 days after the event, mail page 11 to the Springville Village Office, Attention: Village Administrator.
Frequently asked questions
- Do I need a notary for the Special Events Application?
- No. The sponsor signs and dates the agreement without a notary, and the application does not identify a notarized attachment or related step.
- How do I submit the Special Events Application?
- Submit the completed application with supporting documents 60 days before the event. Mail page 11 to the Springville Village Office, Attention: Village Administrator, within 30 days after the event.
- What information does the application request?
- It requests sponsor and event details, location, schedule, attendance estimates, insurance information, and applicable arrangements such as street closings or traffic control.
- When should the application be submitted?
- The directions say to submit the completed application and supporting documents 60 days before the event. Page 11 is due within 30 days after the event.