Minerva, NY · Essex County
Application for Use of Town Facilities (Buildings)
This application lets people and organizations request use of Town of Minerva buildings, parks, or pavilions for an event.
What this form is
Use this application to request a Town of Minerva facility for an event, such as a party, fundraiser, reunion, or picnic. It asks for the requested facility, event details, user information, and choices about alcohol, kitchen use, and food service. The form also describes the security deposit, cleanup responsibilities, and the required enclosed agreement.
Who needs it
People or organizations reserving a town building, park, or pavilion for an event need to complete and file this application.
How to submit it
File the signed application and enclosed agreement with the Town of Minerva before the event and no later than 10 business days upon receipt. The form lists 5 Morse Memorial Highway, P.O. Box 937, Minerva, NY 12851-0937.
About notarization
This application is signed without a notary; the enclosed Indemnification and Contribution Agreement must also be signed and filed, but no notarization is stated.
How to submit this form
- 1
Download the Application
Download the Town of Minerva application for use of town facilities.
- 2
Complete the Application
Fill in the facility request, event details, contact information, and applicable choices.
- 3
Gather Required Items
Attach proof of residency if applying as a resident, and include the enclosed signed Indemnification and Contribution Agreement.
- 4
File with the Town
File the signed application and agreement with the Town before the event and no later than 10 business days upon receipt.
Frequently asked questions
- Do I need a notary for the Town of Minerva facility-use application?
- No. The application is signed without a notary. The enclosed Indemnification and Contribution Agreement must also be signed and filed, but the form does not state that it must be notarized.
- How do I submit the facility-use application?
- File the signed application and enclosed agreement with the Town of Minerva before the event and no later than 10 business days upon receipt. The form provides the Town's mailing address.
- What information does the application request?
- It asks for the facility, reserving person's contact details, event date and times, purpose, residency or organization category, and choices about alcohol, kitchen use, and food service.
- What attachments or requirements are listed?
- Residents are asked to attach proof of residency. The form also requires a $100 refundable security deposit and says alcohol service requires a certificate of insurance with a specified permit.
Need something notarized?
This Application for Use of Town Facilities (Buildings) doesn’t need a notary — but if you have another Minerva form that does, a commissioned online notary can help.