How do I submit the facilities use application?

The form does not provide submission instructions. Submit it to the city department named on the form and check the city website for current contact details.

What information does the application ask for?

It asks for the requested facility, room and dates, applicant and supervisor details, purpose, expected attendance, equipment needs, admission fees, and information about refreshments.

What insurance documents does the form require?

The agreement requires a certificate of insurance and a completed copy of the additional-insured endorsement. It lists commercial general liability and excess insurance requirements.

Oakfield, NY · Genesee County

No notary required

Application for Use of Community & Government Facilities

This application lets organizations or individuals request use of Town of Oakfield community and government facilities and describe their planned activities.

What this form is

Organizations or individuals use this application to request a facility, room, and date for an intended use. It asks for the applicant’s contact details, purpose, expected attendance, equipment needs, admission fees, and refreshments. The agreement includes facility-use responsibilities and insurance requirements, including a certificate of insurance and an additional-insured endorsement before use.

Who needs it

An organization or individual seeking to use a Town of Oakfield community or government facility should complete this application.

How to submit it

Submit it to the city department named on the form; check the city website for current contact details.

About notarization

This application is signed and dated without a notary; it requires a certificate of insurance and completed additional-insured endorsement, but does not say either must be notarized.

How to submit this form

1
Download The Application
Download the facilities use application PDF.
2
Complete The Application
Enter the requested dates and facility, group contact details, intended use, attendance, and equipment or refreshments information.
3
Gather Insurance Documents
Provide a certificate of insurance and a completed copy of the additional-insured endorsement as required by the agreement.
4
Submit To The City
Submit the application to the city department named on the form; check the city website for current contact details.

Frequently asked questions

Do I need a notary for the facilities use application?: No. The application is signed without a notary. It requires a certificate of insurance and completed additional-insured endorsement, but does not say these must be notarized.
How do I submit the facilities use application?: The form does not provide submission instructions. Submit it to the city department named on the form and check the city website for current contact details.
What information does the application ask for?: It asks for the requested facility, room and dates, applicant and supervisor details, purpose, expected attendance, equipment needs, admission fees, and information about refreshments.
What insurance documents does the form require?: The agreement requires a certificate of insurance and a completed copy of the additional-insured endorsement. It lists commercial general liability and excess insurance requirements.

Need something notarized?

This Application for Use of Community & Government Facilities doesn’t need a notary — but if you have another Oakfield form that does, a commissioned online notary can help.