Avon, NY · Livingston County
Village Facility Reservation Application & Agreement
Organizations use this application and agreement to request a Village of Avon facility for an event and accept the listed terms of use.
What this form is
This application and agreement lets an organization request a Village of Avon space, including conference rooms, the Whitney Room, fire bays, or the Fire Department Ready Room. It asks for organization and contact details, requested dates and times, event information, and signatures and approvals. The agreement describes a $300 security deposit, insurance requirements, and rules for facility use.
Who needs it
An organization or responsible person requesting to use a listed Village of Avon facility for an event needs this application and agreement.
How to submit it
Submit it to the city department named on the form; check the city website for current contact details.
About notarization
This document is signed and dated without a notary; it also calls for a $300 security deposit and an insurance certificate, but no sworn or notarized attachment.
How to submit this form
- 1
Download The Agreement
Download the Village Facility Reservation Application & Agreement PDF.
- 2
Complete The Request
Circle the requested area and provide the organization, contact, date, event, attendance, and furniture information.
- 3
Gather Required Items
The agreement calls for a $300 security deposit and an insurance certificate provided to the Village Clerk.
- 4
Submit The Request
The form does not specify where to submit the application; check the city website for current contact details.
Frequently asked questions
- Do I need a notary for the Village Facility Reservation Agreement?
- No. The document calls for signatures and dates, not a notary. It also calls for a $300 security deposit and an insurance certificate, but no sworn or notarized attachment.
- How do I submit the facility reservation application?
- The form does not specify where to submit the application. Check the city website for current contact details.
- What information does the application request?
- It asks for the requesting organization, address, responsible official, contact number, requested dates and times, event description, expected attendance, and table and chair needs.
- What facilities can I request?
- The form lists Conference Rooms A and B, the Whitney Room, Fire Bays, and the Fire Department Ready Room.
Need something notarized?
This Village Facility Reservation Application & Agreement doesn’t need a notary — but if you have another Avon form that does, a commissioned online notary can help.