Utica, NY · Oneida County
Commissioner of Deeds Application
Utica residents or business operators seeking appointment as a Commissioner of Deeds submit this application and supporting materials to the City Clerk’s Office.
What this form is
This application asks for your age, name, residential and mailing addresses, contact information, business address, signature, application date, and preferred notification method. To be considered for appointment, applicants must meet the stated Oneida County and Utica residency or business-location requirements and send the application with a $5 processing and handling fee and proof of eligibility. Appointment requires Common Council approval; afterward, the appointee must register with the Oneida County Clerk by filing an Oath of Office.
Who needs it
People seeking appointment as a Utica Commissioner of Deeds who meet the stated Oneida County residency and Utica residency or business-location requirements need this application.
How to submit it
Email the application and required materials to [email protected] with the subject “Commissioner of Deeds (Your Full Name),” or mail them to City Hall, Attn: Clerk’s Office, 1 Kennedy Plaza, Utica, NY 13502. Include the $5 fee in cash or by money order payable to “Clerk’s Office.”
About notarization
This application is signed and dated without a notary; after appointment, the applicant must file an Oath of Office with the Oneida County Clerk.
How to submit this form
- 1
Download The Application
Download the Commissioner of Deeds application and review its instructions and eligibility requirements.
- 2
Complete And Sign The Form
Fill in the requested personal and contact details, select a notification method, and sign and date the application.
- 3
Gather Required Materials
Include the $5 processing and handling fee and the listed proof of county residency and Utica residency or business location.
- 4
Send The Application To The City
Email the materials to [email protected] using the specified subject line, or mail them to the Clerk’s Office at City Hall.
Frequently asked questions
- Do I need a notary for the Commissioner of Deeds application?
- No. The application asks for the applicant’s signature and date, not a notary. After appointment, the applicant must register with the Oneida County Clerk by filing an Oath of Office.
- Who can apply to be a Utica Commissioner of Deeds?
- Applicants must reside in Oneida County and either reside in Utica or maintain an office or other place of business in Utica. The application also asks whether the applicant is at least 18.
- How do I submit the Commissioner of Deeds application?
- Email the application and required materials to [email protected] with the specified subject line, or mail them to the Clerk’s Office at City Hall, 1 Kennedy Plaza, Utica, NY 13502.
- What should I include with my application?
- Include the $5 processing and handling fee and proof of Oneida County residency, plus proof of Utica residency or a Utica office or business location. The instructions list acceptable proof documents.
Need something notarized?
This Commissioner of Deeds Application doesn’t need a notary — but if you have another Utica form that does, a commissioned online notary can help.