Utica, NY · Oneida County
Special Event Facility Use Permit Application
This application requests permission to hold an event or use a city facility in Utica and is filed by the event applicant or organization.
What this form is
Use this application to request a permit for a special event or facility use in Utica, including a park or band shell rental. The City Clerk’s Office requires a complete application and permit fee at least 20 days before the event. It asks for applicant and organization details, event plans, location, attendance, service and equipment needs, and insurance information when required.
Who needs it
An individual or organization planning a special event or facility rental in Utica should complete and submit this application.
How to submit it
Complete the application and submit it to the City Clerk’s Office at City Hall, 1 Kennedy Plaza, Utica, New York 13502, at least 20 days before the event. Include the permit fee; checks are payable to the City Clerk.
About notarization
This application is signed and dated without a notary; the signer just signs and dates the form.
How to submit this form
- 1
Download The Application
Download the Special Event Facility Use Permit Application.
- 2
Complete The Application
Provide applicant and organization details, event plans, location, attendance, service needs, and other requested information.
- 3
Gather Required Items
Include the permit fee and any required insurance information or supporting materials described in the application.
- 4
Submit To The City Clerk
Submit the application to the City Clerk’s Office at least 20 days before the event.
Frequently asked questions
- Do I need a notary for the Special Event Facility Use Permit Application?
- No. The application is signed and dated without a notary; the signer just signs and dates the form.
- How do I submit the Special Event Facility Use Permit Application?
- Submit the completed application and permit fee to the City Clerk’s Office at City Hall, 1 Kennedy Plaza, at least 20 days before the event. Checks are payable to the City Clerk.
- What information does the application request?
- It asks for applicant and organization details, event date and location, attendance, event plans, service and equipment needs, and insurance information when required.
- Does the application require an insurance certificate?
- The application says events generally require a $1 million general liability policy naming the City of Utica as an additional insured, with exceptions for expressive activities and city-sponsored events.
Need something notarized?
This Special Event Facility Use Permit Application doesn’t need a notary — but if you have another Utica form that does, a commissioned online notary can help.