Gaines, NY · Orleans County
Records Access Application Under the Freedom of Information Law
Gaines residents and other applicants use this application to request permission to inspect or receive copies of town records.
What this form is
Use this application to ask the Town of Gaines to let you inspect or receive copies of specified records. The form asks for the request date, applicant name and address, representation, daytime telephone number, requested records, and signature. It states that the Records Access Officer will respond within five business days and lists copy charges, with payment due when copies are provided.
Who needs it
Anyone applying to inspect or receive copies of records from the Town of Gaines can complete and return this application.
How to submit it
Return the completed application to Susan Heard, Gaines Town Clerk, 14087 Ridge Road, Albion, New York 14411; the form also lists the clerk’s office phone and fax numbers.
About notarization
This application is signed and dated by the applicant without a notary; it requests no notarized attachment or sworn step.
How to submit this form
- 1
Download The Application
Download the Town of Gaines Records Access Application Under the Freedom of Information Law.
- 2
Complete The Application
Enter the request date, applicant details, and the records you want to inspect or receive as copies; then sign the application.
- 3
Gather Attachments
The application does not identify any required attachments.
- 4
Submit To The Town Clerk
Return the completed application to Susan Heard, Gaines Town Clerk, 14087 Ridge Road, Albion, New York 14411.
Frequently asked questions
- Do I need a notary for the Gaines records access application?
- No. The application calls for the applicant’s signature and date, but has no notary block or notarized attachment.
- How do I submit the Gaines records access application?
- Return it to Susan Heard, Gaines Town Clerk, at 14087 Ridge Road, Albion, New York 14411.
- What information does the application ask for?
- It asks for the request date, applicant name and address, representation, daytime telephone number, the records requested, and the applicant’s signature.
- Are there charges for copies of records?
- The application lists a charge of $0.25 per photocopy for documents up to 9 by 14 inches. Other records are charged based on the actual cost of reproduction, payable when copies are provided.
Need something notarized?
This Records Access Application Under the Freedom of Information Law doesn’t need a notary — but if you have another Gaines form that does, a commissioned online notary can help.