Ballston Spa, NY · Saratoga County
Mass Gathering Application
The Mass Gathering Application requests a permit for events involving more than 5,000 people in Ballston Spa and is filed with the Village Clerk.
What this form is
The application is for a proposed event involving more than 5,000 people and requests a Village mass gathering permit. It asks for event dates and times, location, attendance estimates, travel routes, safety and emergency information, and other event details. The completed application must be filed with the Village Clerk at least 60 days before advertising or the event starts.
Who needs it
A person or organization planning to hold or promote a mass gathering of more than 5,000 people in the Village needs to apply.
How to submit it
Complete the application in its entirety and file it with the Office of the Village Clerk at 66 Front Street, Ballston Spa, NY 12020.
About notarization
This application is signed without a notary; the form asks the applicant to sign and does not identify any notarized or sworn attachment.
How to submit this form
- 1
Download the Application
Download the Mass Gathering Application PDF.
- 2
Complete the Application
Fill in the requested event, applicant, attendance, travel, security, insurance, and emergency information.
- 3
Gather Any Attachments
If closing roads, attach a map and list traffic controls and detours with closing and opening times. Add a sheet if requesting Police, Fire, or EMS assistance.
- 4
Submit to the Village Clerk
File the completed application with the Office of the Village Clerk at least 60 days before advertising or the event starts.
Frequently asked questions
- Who needs a Mass Gathering Application in Ballston Spa?
- A person or organization planning to hold or promote an event involving more than 5,000 people in the Village needs a Village mass gathering permit, unless an exemption applies.
- When must I file the Mass Gathering Application?
- The completed application must be filed with the Office of the Village Clerk at least 60 days before advertising or the start of the event.
- Do I need a notary for the Mass Gathering Application?
- No. The application asks the applicant to sign and does not identify any notarized or sworn attachment.
- How do I submit the Mass Gathering Application?
- Complete the application in its entirety and file it with the Office of the Village Clerk at 66 Front Street, Ballston Spa, NY 12020.