Ballston Spa, NY · Saratoga County
Special Events Application
The Village of Ballston Spa application collects event details and service requests from coordinators planning a special event in the village.
What this form is
Event coordinators use this application to provide the event’s purpose, name, location, dates, activities, expected attendance, and information about facilities and services. It also asks whether alcohol will be served or sold and whether fire or EMT equipment or DPW employees are needed. The application requests a site map, other permits, a certificate of insurance, and a signed hold harmless.
Who needs it
Event coordinators planning a special event in the Village of Ballston Spa should complete the application and provide the requested event details and attachments.
How to submit it
Submit it to the city department named on the form; check the city website for current contact details.
About notarization
This document is signed and dated without a notary; it requests a signed hold harmless but does not say that it must be notarized or sworn.
How to submit this form
- 1
Download The Application
Download the Special Events Application PDF.
- 2
Complete Event Details
Fill in the event, location, schedule, activities, attendance, and requested equipment or services.
- 3
Gather Attachments
Attach the requested site map, other permits, certificate of insurance, and signed hold harmless.
- 4
Submit To The Village
Submit the completed application to the city department named on the form; check the city website for current contact details.
Frequently asked questions
- Do I need a notary for the Special Events Application?
- No. The application has a coordinator signature and date line, and requests a signed hold harmless, but does not say that either must be notarized or sworn.
- How do I submit the Special Events Application?
- Submit it to the city department named on the form; check the city website for current contact details.
- What attachments does the application request?
- It requests a site map showing event details, other permits such as DOH or SLA permits, and a certificate of insurance. It also asks for a signed hold harmless.
- What event information does the application ask for?
- It asks for event contact information, purpose, name, location, dates and times, activities, expected attendance, alcohol details, and special equipment or services requested.