What is the Hold Harmless Agreement for?

It sets out the contractor’s agreement to indemnify the City for certain claims arising from work or services and lists required insurance coverage.

Who must provide the insurance certificates?

Contractors must provide a Certificate of Insurance naming the City as an Additional Insured before work or use of City facilities begins. Subcontractors must provide insurance of the same types and extent.

Do I need a notary for the Hold Harmless Agreement?

No. The document has signature and date fields but no notary block; it also requires insurance certificates, but does not say those documents must be sworn.

How do I submit the agreement and insurance certificates?

Submit the agreement to the city department named on the form and check the city website for current contact details. Address Certificates of Insurance to the Building Department at 474 Broadway, Saratoga Springs, NY 12866.

Saratoga Springs, NY · Saratoga County

No notary required

Hold Harmless Agreement and Insurance Requirements

This hold harmless agreement and insurance requirements document is for contractors providing work or services to the City of Saratoga Springs.

What this form is

Contractors use this agreement to indemnify the City of Saratoga Springs for certain claims arising from their work or services. Before work or use of City facilities begins, contractors must provide a Certificate of Insurance naming the City as an Additional Insured and evidencing the listed coverage. The document also addresses insurance requirements for subcontractors and includes signature, company, address, and authorized representative fields.

Who needs it

Contractors working for the City or using City facilities need to sign the agreement and provide the required insurance documentation before work begins.

How to submit it

Submit it to the city department named on the form; check the city website for current contact details. Certificates of Insurance should be addressed to the Building Department at 474 Broadway, Saratoga Springs, NY 12866.

About notarization

This agreement is signed and dated without a notary; it also requires insurance certificates, but does not say those documents must be sworn.

How to submit this form

1
Download the Agreement
Download the Hold Harmless Agreement and Insurance Requirements document.
2
Complete the Agreement
Sign and date the agreement, and provide the company, address, and authorized representative information.
3
Gather Insurance Certificates
Arrange the required coverage and certificates, including the listed workers’ compensation and disability benefits evidence.
4
Submit to the City
Submit the agreement to the city department named on the form; address Certificates of Insurance to the Building Department.

Frequently asked questions

What is the Hold Harmless Agreement for?: It sets out the contractor’s agreement to indemnify the City for certain claims arising from work or services and lists required insurance coverage.
Who must provide the insurance certificates?: Contractors must provide a Certificate of Insurance naming the City as an Additional Insured before work or use of City facilities begins. Subcontractors must provide insurance of the same types and extent.
Do I need a notary for the Hold Harmless Agreement?: No. The document has signature and date fields but no notary block; it also requires insurance certificates, but does not say those documents must be sworn.
How do I submit the agreement and insurance certificates?: Submit the agreement to the city department named on the form and check the city website for current contact details. Address Certificates of Insurance to the Building Department at 474 Broadway, Saratoga Springs, NY 12866.

Need something notarized?

This Hold Harmless Agreement and Insurance Requirements doesn’t need a notary — but if you have another Saratoga Springs form that does, a commissioned online notary can help.