Penn Yan, NY · Yates County
Application for Special Events
This application packet is for event coordinators seeking approval to hold an event on public property in the Village of Penn Yan.
What this form is
The Village requires a complete application packet for events on public property, including streets, sidewalks, parks, and trails. The packet asks for event details, coordinator contact information, event elements, and supporting documents such as site plans or insurance certificates when applicable. Applications must be received 60 days before the event, and the packet lists a nonrefundable $150 application and administrative review fee.
Who needs it
An individual or organization coordinating an event on Village public property must complete and submit this application packet.
How to submit it
Mail or drop off the completed packet, fee, and attachments at Village Hall, 111 Elm Street or PO Box 426, Penn Yan, NY 14527. You may also email them to [email protected].
About notarization
This document is signed without a notary; the event coordinator signs the Hold Harmless Agreement and dates it, and the fireworks permit includes a signed attestation.
How to submit this form
- 1
Download The Application
Download the special events application packet.
- 2
Complete The Packet
Fill in the event details, coordinator information, and applicable event element selections.
- 3
Gather Required Attachments
Include the applicable supporting documents and forms, such as site plans, insurance certificates, or route maps.
- 4
Submit To The Village
Send the completed packet, fee, and attachments to Village Hall by mail, drop-off, or email.
Frequently asked questions
- Do I need a notary for the Penn Yan special events application?
- No. The document has no notary block; the coordinator signs the Hold Harmless Agreement, and the fireworks permit includes a signed attestation.
- How do I submit the Penn Yan special events application?
- Mail or drop off the completed packet, fee, and attachments at Village Hall, 111 Elm Street or PO Box 426, Penn Yan, NY 14527, or email them to [email protected].
- How far in advance must I apply for a special event?
- The Village requires applications to be received 60 days before the proposed event date.
- What supporting documents may be needed?
- Depending on the event, the packet may require items such as a site plan, insurance certificate, route map, or additional request forms.
Need something notarized?
This Application for Special Events doesn’t need a notary — but if you have another Penn Yan form that does, a commissioned online notary can help.