Do I need a notary for the Hotel Occupancy Tax Reimbursement Grant Application?

No. The application has a certification for the applicant to sign and date, but it contains no notary block and does not require a notarized attachment.

What supporting documents does the application require?

The application lists an itemized expense list, an expense or advertising plan, board or event committee contacts, a timeline, an activity schedule, and a W-9 among its required attachments.

What must funded applicants submit after their event?

Funded applicants must submit a post-event report within 60 days, with proof of payment for eligible expenses and documentation about hotel listings and contact with hotels.

Eden, TX · Concho County

No notary required

Hotel Occupancy Tax Reimbursement Grant Application

Organizations and businesses use this application to request Eden hotel occupancy tax reimbursement for eligible events or expenditures that promote tourism and overnight stays.

What this form is

Organizations and businesses seeking reimbursement for an eligible event or expenditure use this application to request Eden hotel occupancy tax funds. It asks about the organization, proposal, event, expected visitor impact, budget, and planned promotion, and requires supporting documents such as an itemized expense list and marketing plan. Applicants must submit a complete packet by the stated monthly deadline; funded applicants must also file a post-event report with supporting records.

Who needs it

An organization or business seeking Eden hotel occupancy tax reimbursement for an eligible event or expenditure should complete and submit this application.

How to submit it

Submit the completed application and required supporting documents to the City of Eden, Paint Rock Street, PO Box 915, Eden, TX 76837, by email to [email protected], or by both methods. The document says applications may not be faxed.

About notarization

This document is signed and dated without a notary; it requires no sworn or notarized attachment, so the signer just signs and dates the certification.

How to submit this form

1
Download the Application
Download the Hotel Occupancy Tax Reimbursement Grant Application and review its rules, guidelines, and eligibility information.
2
Complete the Application
Provide the organization, proposal, event, visitor impact, and funding request information, then sign and date the applicant certification.
3
Gather Required Attachments
Include the listed expense details, plans, contacts, timeline, activity schedule, W-9, and any other supporting information.
4
Submit to the City
Email the completed packet to [email protected] or send it to the City of Eden address shown in the application; do not fax it.

Frequently asked questions

Do I need a notary for the Hotel Occupancy Tax Reimbursement Grant Application?: No. The application has a certification for the applicant to sign and date, but it contains no notary block and does not require a notarized attachment.
How do I submit the Hotel Occupancy Tax Reimbursement Grant Application?: Send the completed application and required supporting documents to the City of Eden, Paint Rock Street, PO Box 915, Eden, TX 76837, or email them to [email protected]. Fax submissions are not accepted.
What supporting documents does the application require?: The application lists an itemized expense list, an expense or advertising plan, board or event committee contacts, a timeline, an activity schedule, and a W-9 among its required attachments.
What must funded applicants submit after their event?: Funded applicants must submit a post-event report within 60 days, with proof of payment for eligible expenses and documentation about hotel listings and contact with hotels.

Need something notarized?

This Hotel Occupancy Tax Reimbursement Grant Application doesn’t need a notary — but Texas residents can notarize other documents online with a commissioned online notary.