Groves, TX · Jefferson County
Open Records Request
Groves residents and other requestors use this form to request existing city records, choosing whether to receive copies, inspect records, or accept redacted records.
What this form is
Use this form to request existing records from the City of Groves; the form says requests must be in writing and directed to the City Clerk. Describe the information as specifically as possible, provide your contact details, select your preferred way to access records, and sign and date the certification. The form explains possible copy and gathering charges and says police records require a different request method.
Who needs it
Anyone requesting existing City of Groves records, other than police records, can complete and submit this written request to the City Clerk.
How to submit it
Send the completed request to the City Clerk at 3947 Lincoln Avenue, Groves, TX 77619, by fax at (409) 963-3388, or by email to [email protected]. The form says to telephone (409) 960-5773 with questions.
About notarization
This request is signed and dated without a notary; the form lists no notarized or sworn attachment or related step.
How to submit this form
- 1
Download The Request
Download the Groves Open Records Request PDF.
- 2
Complete The Form
Enter your contact information, describe the existing records requested, choose copies, inspection, or redacted records, and sign and date the form.
- 3
Check Your Request
Do not use this form for police records; the form directs police-record requestors to scan its QR code.
- 4
Submit To The City Clerk
Send the request by mail, fax, or email using the City Clerk contact details printed on the form.
Frequently asked questions
- Do I need a notary for the Open Records Request?
- No. The form calls for the requestor’s signature and date but has no notary block or notarized attachment.
- How do I submit the Open Records Request?
- Send it to the City Clerk by mail at 3947 Lincoln Avenue, Groves, TX 77619, by fax at (409) 963-3388, or by email to [email protected].
- What records can I request with this form?
- The form is for existing records and asks you to describe them in detail. It says not to use it for police records and notes that records will not be compiled or created.
- What fees may apply to an Open Records Request?
- The form lists charges for copies and certain gathering or compilation work. It says the city will provide an itemized estimate if copy charges exceed $40 and may require a deposit in some instances.