Sweetwater, TX · Nolan County
Special Event Application and Agreement
Event organizers use this application and agreement to request use of Sweetwater city property or public right-of-way for a special event.
What this form is
Use this application to request a reservation of city-owned or controlled property or a city right-of-way for a special event. The city requires the agreement for this use; applicants provide event, organization, agent, schedule, activity, and attendee-item details, and agree to the listed safety, cleanup, damage, and fee terms. Include a map of the area, with a parade route for parades.
Who needs it
An event organizer or sponsoring organization requesting to use Sweetwater city property or a public right-of-way needs to submit this application.
How to submit it
Return the completed application by regular mail to City Hall, 200 E. Fourth Street, Sweetwater, Texas, or email it to [email protected]. It is due at least 30 days before the event, with a $100 non-refundable deposit upon submission.
About notarization
This document is signed and dated without a notary; the agent signs the agreement, and the form does not identify a notarized or sworn attachment.
How to submit this form
- 1
Download The Application
Download the Special Event Application and Agreement PDF.
- 2
Complete The Application
Provide event, organization, agent, schedule, activity, and attendee-item details.
- 3
Gather The Map
Attach a map of the area to be used; include the parade route for a parade.
- 4
Sign And Date
Have the agent sign and date the agreement.
- 5
Submit To The City
Mail or email the application at least 30 days before the event and include the $100 non-refundable deposit.
Frequently asked questions
- Do I need a notary for the Special Event Application?
- No. The agent signs and dates this agreement without a notary; the form does not identify a notarized or sworn attachment.
- How do I submit the Special Event Application?
- Mail it to City Hall, 200 E. Fourth Street, Sweetwater, Texas, or email it to [email protected]. Submit it at least 30 days before the event.
- What should I attach to the application?
- Attach a map of the area to be used for the event. If the event is a parade, include its route.
- What does the application ask event organizers to provide?
- It asks for event and organization details, the requesting agent's information, dates and times, activities, attendee items, and information about security needs.