Van, TX · Van Zandt County
Open Records Request
This request form lets people ask the City of Van for records by identifying the records and, if possible, the dates they cover.
What this form is
Use this form to request records from the City of Van through the Office of the City Secretary. It asks for the requestor’s contact and mailing information and a description of the records, including specific dates when possible; it also provides space for city staff to track the request.
Who needs it
Anyone requesting city records can use this form to provide contact details and describe the records and dates requested.
How to submit it
The form lists the Office of the City Secretary at P.O. Box 487, Van, Texas 75790-0487, and provides fax number 903-963-5643.
About notarization
The request itself is signed without a notary; if someone picks up the records, the form says the citizen or agent should sign an affidavit.
How to submit this form
- 1
Download The Form
Download the Open Records Request PDF.
- 2
Complete The Request
Enter your contact and mailing information and describe the records you are requesting.
- 3
List Relevant Dates
Include specific dates if possible; otherwise, list beginning and ending dates.
- 4
Submit The Request
Use the City Secretary mailing address or fax number printed on the form.
Frequently asked questions
- Do I need a notary for the Open Records Request?
- No. The request itself does not require a notary. If someone picks up the records, the form says the citizen or agent should sign an affidavit.
- How do I submit the Open Records Request?
- The form lists the Office of the City Secretary, P.O. Box 487, Van, Texas 75790-0487, and fax number 903-963-5643.
- What information does the request form ask for?
- It asks for your name, address, contact information, and a description of the records requested. It also asks you to list specific dates if possible.