Do I need a notary for the Certificate of Appropriateness request?

No. The applicant and property owner sign and date the form; it does not identify a notarized or sworn attachment.

Who uses Columbia’s Certificate of Appropriateness application?

A property owner or an authorized agent uses it to request approval for covered alterations to a designated historic property.

How do I submit the Certificate of Appropriateness request?

Submit the completed application to the Columbia Building and Zoning office. The form lists the City of Columbia address as 208 S. Rapp Ave., Columbia, IL 62236.

Columbia, IL · Monroe County

No notary required

Request for Certificate of Appropriateness

Property owners or their authorized agents use this application to request approval for visible changes to designated historic properties in Columbia.

What this form is

This application requests a Certificate of Appropriateness from Columbia’s Heritage & Preservation Commission for alterations visible from a public right-of-way to designated historic landmarks or properties in a designated historic district. The form asks for property and owner details, contractor and architect information, existing improvements, and a description of the proposed work. Include drawings or sketches if used and other supporting documentation; the guidelines are attached.

Who needs it

Property owners or their authorized agents need this application before making covered, visible alterations to a designated historic landmark or property in a designated historic district.

How to submit it

Submit the completed application to the Columbia Building and Zoning office. The form lists City of Columbia, 208 S. Rapp Ave., Columbia, IL 62236.

About notarization

This document is signed and dated without a notary; the applicant and property owner sign the form, and no notarized or sworn attachment is identified.

How to submit this form

1
Download the Application
Download the Certificate of Appropriateness request and its attached guidelines.
2
Complete the Application
Provide property, owner, contractor, and architect details, describe existing improvements and proposed work, and sign and date the form.
3
Gather Supporting Materials
Attach supporting documentation and any architect drawings or sketches used for the proposed work.
4
Submit to the City
Submit the completed application and materials to Columbia’s Building and Zoning office.

Frequently asked questions

Do I need a notary for the Certificate of Appropriateness request?: No. The applicant and property owner sign and date the form; it does not identify a notarized or sworn attachment.
Who uses Columbia’s Certificate of Appropriateness application?: A property owner or an authorized agent uses it to request approval for covered alterations to a designated historic property.
How do I submit the Certificate of Appropriateness request?: Submit the completed application to the Columbia Building and Zoning office. The form lists the City of Columbia address as 208 S. Rapp Ave., Columbia, IL 62236.
What information and attachments does the application ask for?: It asks for property, owner, contractor, and architect information, details about existing improvements, and a description of the proposed work. Include drawings or sketches if used and supporting documentation.

Need something notarized?

This Request for Certificate of Appropriateness doesn’t need a notary — but Illinois residents can notarize other documents online with a commissioned online notary.