Columbia, IL · Monroe County
Freedom of Information Act Request Form
Use this form to request public records from the City of Columbia and choose whether you want to inspect them or receive copies.
What this form is
The City of Columbia form lets a requester identify the public records sought, provide contact information, and select inspection or copies. It also asks whether the request is for a commercial purpose. The form states that the city will respond within five business days, with a written notice if an extension is needed; commercial requests receive a response within twenty-one business days.
Who needs it
Anyone requesting public records from the City of Columbia can use this form to describe the records and choose inspection or copies.
How to submit it
Mail or deliver the form to Douglas Brimm or Kelly Mathews at 208 S. Rapp Avenue, P.O. Box 467, Columbia, IL 62236-0467; fax it to (618) 281-5477 or email [email protected] or [email protected]. For police requests, send it to Chief of Police Jason Donjon at the address, fax number, or email listed on the form.
About notarization
This form is signed and dated without a notary; it does not identify any notarized or sworn attachment or related step.
How to submit this form
- 1
Download The Form
Download the City of Columbia Freedom of Information Act Request Form PDF.
- 2
Complete The Request
Fill in your contact information, describe the records as specifically as possible, and select inspection or copies.
- 3
Answer The Commercial Purpose Question
Indicate whether the request is being made for a commercial purpose, then sign and date the form.
- 4
Submit The Form
Mail, deliver, fax, or email the completed form to the appropriate contact listed on the form.
Frequently asked questions
- Do I need a notary for the Freedom of Information Act Request Form?
- No. The form calls for the requester’s signature and date, but no notary. It does not identify any notarized or sworn attachment or related step.
- How do I submit a Columbia public records request?
- Mail, deliver, fax, or email the form to the contacts listed on it. Police requests have a separate contact listed for the police FOIA officer.
- What information does the form ask for?
- It asks for your name and contact information, a description of the records requested, whether you want inspection or copies, and whether the request is for a commercial purpose.
- Does the form state when the city will respond?
- Yes. It says the city will respond within five business days, or send written notice if an extension of up to five additional days is needed. Commercial requests receive a response within twenty-one business days.
Need something notarized?
This Freedom of Information Act Request Form doesn’t need a notary — but Illinois residents can notarize other documents online with a commissioned online notary.