Columbia, IL · Monroe County
Special Event Permit Application
Event organizers use this application to request a City of Columbia permit for a special event and provide event plans, contacts, and insurance information.
What this form is
The City of Columbia uses this application to review requests for special events and coordinate any city department assistance. Applicants provide event dates and location, organization and contact details, attendance estimates, an operational plan, and proof of liability insurance. The application instructions say to submit it one month before the event; separate applications may be needed for pavilion rental or liquor service.
Who needs it
Organizers requesting a City of Columbia special event permit should complete this application and provide the required plans and insurance proof.
How to submit it
Submit the completed application to the City Clerk’s Office at Columbia City Hall, 208 S. Rapp Ave., Columbia, IL 62236. The application lists a non-refundable fee of $125 for city residents and $250 for non-residents.
About notarization
This application is signed and dated without a notary; the sample insurance certificate requires an authorized representative’s signature, but no notarized or sworn attachment is identified.
How to submit this form
- 1
Download The Application
Download the Special Event Permit Application PDF.
- 2
Complete The Application
Provide event details, organization and contact information, attendance estimates, and the requested operational information.
- 3
Gather Required Attachments
Include an operational plan and proof of liability insurance; add a site sketch and vendor insurance proof when applicable.
- 4
Submit To The City
Submit the application to the City Clerk’s Office at Columbia City Hall one month before the event.
Frequently asked questions
- Do I need a notary for the Special Event Permit Application?
- No. The application is signed and dated without a notary. Its sample insurance certificate requires an authorized representative’s signature, not notarization.
- How do I submit the Special Event Permit Application?
- Submit the completed application to the City Clerk’s Office at Columbia City Hall, 208 S. Rapp Ave., Columbia, IL 62236.
- When should I submit the application?
- The instructions say to submit the application one month before the requested event date to allow time for city departments to process it.
- What attachments are required?
- The application requires an operational plan and proof of liability insurance. It also asks for a site sketch when applicable; proof of vendor insurance is required for inflatables or amusement rides.
Need something notarized?
This Special Event Permit Application doesn’t need a notary — but Illinois residents can notarize other documents online with a commissioned online notary.