Canandaigua, NY · Ontario County
Town Hall Conference Room Use Agreement
Community organizations use this agreement to request a Town of Canandaigua conference room for a meeting, presentation, or other gathering.
What this form is
This agreement lets a community organization request use of a Town of Canandaigua conference room and accept the hold-harmless terms. It asks for the organization and contact person’s details, reservation date, time, expected attendance, room choice, and equipment needs. A copy of the organization’s Certificate of Liability Insurance must be provided to the Town Clerk’s office before the room is reserved.
Who needs it
A community organization seeking to reserve a Town of Canandaigua conference room for a meeting, presentation, or other gathering needs this agreement.
How to submit it
Submit it to the city department named on the form; check the city website for current contact details. Call 585-394-1120 to check room availability before choosing a date.
About notarization
This document is signed without a notary; the organization’s representative signs and dates the agreement, and no notarized or sworn attachment is mentioned.
How to submit this form
- 1
Download The Agreement
Download the Town Hall Conference Room Use Agreement PDF.
- 2
Complete The Reservation Details
Enter the organization and contact information, reservation details, room choice, and equipment needs.
- 3
Gather The Insurance Certificate
Provide a copy of the organization’s Certificate of Liability Insurance to the Town Clerk’s office before the room is reserved.
- 4
Sign And Check Availability
Have the organization’s representative sign and date the agreement. Call 585-394-1120 to check room availability before choosing a date.
Frequently asked questions
- Do I need a notary for the Town Hall Conference Room Use Agreement?
- No. The organization’s representative signs and dates the agreement; the document does not mention a notarized or sworn attachment.
- How do I submit the Town Hall Conference Room Use Agreement?
- The document does not specify where to submit the agreement. It says to provide the organization’s Certificate of Liability Insurance to the Town Clerk’s office by hand or email.
- What information does the agreement ask for?
- It asks for organization and contact details, reservation date and time, expected attendance, room selection, and equipment needs.
- What must be provided before reserving a room?
- A copy of the organization’s Certificate of Liability Insurance must be provided to the Town Clerk’s office before the room is reserved.