Do I need a notary for the Special Events Application?

No. The applicant signs and dates the agreement without a notary. If the permit requires insurance, include a Certificate of Insurance.

How do I submit the Special Events Application?

Apply to the Village Clerk at 662 Hudson Ave, P.O. Box 507, Stillwater, NY 12170. Include the applicable application fee and a separate check for the $50 security deposit.

What information does the application request?

It asks for the facility and dates requested, applicant and contact details, event purpose and schedule, attendance estimates, and whether admission will be charged.

Does the application require a security deposit?

The requirements call for a separate check for the applicable $50 security deposit. The deposit is returned after the property is inspected and deemed in good order.

Stillwater, NY · Saratoga County

No notary required

Special Events Application and Facility Use Agreement

This application and agreement is for individuals and organizations requesting to hold a special event or use a Village of Stillwater facility.

What this form is

Use this application to request a Village facility for an event and agree to follow the attached facility-use requirements. Applicants provide event dates, facility requested, contact and event details, attendance estimates, and a signed agreement. The document directs applicants to apply to the Village Clerk; an application fee may apply, and a separate check is required for the security deposit.

Who needs it

Individuals and organizations requesting a Village facility for a special event should complete and submit this application.

How to submit it

Apply to the Village Clerk at 662 Hudson Ave, P.O. Box 507, Stillwater, NY 12170. Pay the application fee if applicable and provide a separate check for the $50 security deposit.

About notarization

This document is signed and dated without a notary; applicants whose permits require insurance must include a Certificate of Insurance.

How to submit this form

1
Download The Application
Download the Special Events Application and Facility Use Agreement.
2
Complete The Application
Fill in the facility and event details, applicant information, contact details, and attendance estimates.
3
Gather Required Items
Prepare the applicable application fee and a separate check for the $50 security deposit. Include a Certificate of Insurance if the permit requires it.
4
Submit To The Village
Apply to the Village Clerk at 662 Hudson Ave, P.O. Box 507, Stillwater, NY 12170.

Frequently asked questions

Do I need a notary for the Special Events Application?: No. The applicant signs and dates the agreement without a notary. If the permit requires insurance, include a Certificate of Insurance.
How do I submit the Special Events Application?: Apply to the Village Clerk at 662 Hudson Ave, P.O. Box 507, Stillwater, NY 12170. Include the applicable application fee and a separate check for the $50 security deposit.
What information does the application request?: It asks for the facility and dates requested, applicant and contact details, event purpose and schedule, attendance estimates, and whether admission will be charged.
Does the application require a security deposit?: The requirements call for a separate check for the applicable $50 security deposit. The deposit is returned after the property is inspected and deemed in good order.

Need something notarized?

This Special Events Application and Facility Use Agreement doesn’t need a notary — but if you have another Stillwater form that does, a commissioned online notary can help.