Highland Village, TX · Denton County
Athletic Field/Pavilion Refund Request Form
This form lets Highland Village park and pavilion renters request a refund when inclement weather causes a cancellation.
What this form is
The form is for refund requests for field or pavilion cancellations due to inclement weather. It asks for the customer’s name, address, phone number, request date, rental details, and reason the customer cannot reschedule. The customer signs and dates the request and attaches the receipt or permit. The city asks that it be mailed or delivered within seven days of the reserved session date.
Who needs it
A customer seeking a refund for a Highland Village field or pavilion rental canceled due to inclement weather should complete this request.
How to submit it
Mail or deliver the signed request with the receipt to the City of Highland Village, Attn: Director of Parks and Recreation, 1000 Highland Village Rd., Highland Village, TX 75077, within seven days of the reserved session date.
About notarization
This request is signed and dated without a notary; attach the rental receipt or permit, and no sworn or notarized attachment is identified.
How to submit this form
- 1
Download The Form
Download the Athletic Field/Pavilion Refund Request Form.
- 2
Complete The Request
Print your name, address, phone number, request date, rental details, and reason you cannot reschedule; then sign and date the form.
- 3
Attach The Receipt
Attach the receipt or permit for the field or pavilion rental.
- 4
Submit To The City
Mail or deliver the request and receipt to the address on the form within seven days of the reserved session date.
Frequently asked questions
- Do I need a notary for the Athletic Field/Pavilion Refund Request Form?
- No. The form calls for the customer’s signature and date, and asks for the rental receipt or permit; it does not identify a notarized attachment.
- How do I submit the refund request?
- Mail or deliver the signed request with the receipt to the Parks and Recreation Director at the city address printed on the form, within seven days of the reserved session date.
- When can I request a field or pavilion refund?
- The form says refund requests are for cancellations due to inclement weather only. It also says to submit the request within seven days of the reserved session date.
- What should I include with the request?
- Provide your name, address, phone number, request date, rental details, and reason you cannot reschedule. Sign and date the request, and attach your receipt or permit.
Need something notarized?
This Athletic Field/Pavilion Refund Request Form doesn’t need a notary — but Texas residents can notarize other documents online with a commissioned online notary.