Who can use the Request to Speak Oral Communications Form?

Anyone wishing to speak before the City Council, Successor Agency Board, or Housing Authority can use this form to identify the item they want to address.

Do I need a notary for the Request to Speak Oral Communications Form?

No. The speaker provides a name and date; the document does not identify a notarized attachment or sworn step.

What information does the form ask for?

It asks for your name, date, the item you want to address, and optional information such as whom you represent, your city of residence, address, email, and phone number.

San Juan Capistrano, CA · Orange County

No notary required

Request to Speak Oral Communications Form

Residents and other speakers use this form to request time to address the City Council, Successor Agency Board, or Housing Authority.

What this form is

Use this form to request an opportunity to speak before the City Council, Successor Agency Board, or Housing Authority. Submit it to the City Clerk before the item is called. The form asks for your name, the item you want to address, and optional contact and representation details; it notes that a speaker’s name is included in the City’s official minutes.

Who needs it

Anyone wishing to speak before the City Council, Successor Agency Board, or Housing Authority should complete and submit this form.

How to submit it

Hand the completed form to the City Clerk before the item is heard; the form says it should be submitted before the item is called.

About notarization

This document is signed without a notary; the speaker provides a name and date, and no notarized attachment or sworn step is identified.

How to submit this form

1
Download The Form
Download the Request to Speak Oral Communications Form.
2
Complete The Form
Provide your name, date, and the item you want to address; contact and representation details are voluntary.
3
Gather Attachments
The form does not identify an attachment requirement. If you have handouts, give them to the City Clerk for distribution.
4
Submit To The City Clerk
Hand the completed form to the City Clerk before the item is heard and before it is called.

Frequently asked questions

Who can use the Request to Speak Oral Communications Form?: Anyone wishing to speak before the City Council, Successor Agency Board, or Housing Authority can use this form to identify the item they want to address.
How do I submit the Request to Speak Oral Communications Form?: Hand the completed form to the City Clerk before the item is heard. The form says it should be submitted before the item is called.
Do I need a notary for the Request to Speak Oral Communications Form?: No. The speaker provides a name and date; the document does not identify a notarized attachment or sworn step.
What information does the form ask for?: It asks for your name, date, the item you want to address, and optional information such as whom you represent, your city of residence, address, email, and phone number.

Need something notarized?

This Request to Speak Oral Communications Form doesn’t need a notary — but if you have another San Juan Capistrano form that does, a commissioned online notary can help.