Windsor, CA · Sonoma County
Special Event Rental Packet
This packet is for residents, organizations, and businesses requesting a Town of Windsor use permit to rent facilities or parks for a special event.
What this form is
The packet combines a special event permit application with supporting information for renting Town of Windsor facilities or parks. Submit it for booking consideration up to one year in advance, and no later than 60 days before the event. It asks for applicant and event details, venue choices, attendance estimates, and information about activities such as food, alcohol, entertainment, security, and road closures; plans and other supporting items are also required.
Who needs it
Residents, organizations, and businesses seeking to rent a Town of Windsor facility or park for a special event should complete this packet.
How to submit it
Submit the booking application to the Parks and Recreation Department, Town of Windsor, 9291 Old Redwood Highway/P.O. Box 100, Windsor, CA 95492-0100, or [email protected]. The packet lists a $52 application fee and $1,500 security deposit, and says booking materials are due at least 60 days before the event.
About notarization
This packet is signed without a notary; its attached fire permit application includes a declaration under penalty of perjury, which the applicant signs.
How to submit this form
- 1
Download The Packet
Download the Special Event Rental Packet to begin your facility or park rental request.
- 2
Complete The Application
Fill in applicant, event, venue, attendance, and activity details, then sign and date the application.
- 3
Gather Required Materials
Include the event description and required diagrams, plans, maps, and other items listed in the packet.
- 4
Submit To The Town
Send booking materials to the Parks and Recreation Department using the address or email listed in the packet, no later than 60 days before the event.
Frequently asked questions
- Who uses the Special Event Rental Packet?
- Residents, organizations, and businesses use it to request a Town of Windsor facility or park for a special event.
- When should I submit the booking application?
- The packet says you may submit it up to a year in advance, but no later than 60 days before your event date.
- How do I submit the Special Event Rental Packet?
- Submit it to the Parks and Recreation Department at the address or email listed in the packet. Booking materials are due no later than 60 days before the event.
- Do I need a notary for the Special Event Rental Packet?
- No. This packet is signed without a notary; its attached fire permit application includes a declaration under penalty of perjury, which the applicant signs.
Need something notarized?
This Special Event Rental Packet doesn’t need a notary — but if you have another Windsor form that does, a commissioned online notary can help.