Rush Notary

Compliance · Remote Online Notarization for New York signers

Online Notarization Requirements: New York

New York authorized permanent remote online notarization for its own notaries under Executive Law §135-c, operative since January 31, 2023, and New York law separately recognizes acknowledgments and proofs taken outside New York (Real Property Law §299). Rush Notary's sessions are performed by commissioned online notaries public in the State of Florida, using Florida's own RON law to notarize for a signer located anywhere, including New York and New York City, over live audio-video. Bring these three items and you're ready to notarize from anywhere in New York.

✅ Valid Photo ID Required✅ KBA Verification Required✅ SOC 2 & HIPAA Compliant
Good to know: Acceptance of any notarized document is ultimately up to the receiving city agency, county clerk, department, or institution, so we recommend confirming with the specific New York City agency or county office before your appointment, this matters especially for anything headed to the ACRIS/City Register for recording (see below).

What You Need for Any Notarization Session

All three items below are required regardless of the type of session you choose.

Valid Government-Issued Photo ID

Your ID must be current, unexpired, and government-issued. It must include your photo and full legal name.

KBA Identity Verification

Knowledge-Based Authentication: a short identity quiz pulled from public records. Required by Florida law for every RON session our notaries perform, including sessions for New York signers.

Device, Camera & Internet

A computer, tablet, or smartphone with a working camera and microphone, on a stable internet connection.

Important: Expired IDs cannot be accepted under any circumstances. Your ID must match the name on the document being notarized.

Accepted Forms of Photo ID

Any of the following count as a valid form of identification, as long as they're current and bear your photo:

Driver's License
U.S. Passport or Passport Card
State-Issued Photo ID
U.S. Military ID
Permanent Resident Card
Foreign Passport

Knowledge-Based Authentication (KBA)

KBA is a legally required identity verification step under Florida law for every Remote Online Notarization (RON) session our notaries perform, including sessions for signers located in New York. This approach closely mirrors the credential-analysis-plus-identity- proofing structure New York itself requires of its own electronic notaries under 19 NYCRR Part 182.

What are KBA questions?

Multiple-choice questions pulled from your public records, things like prior addresses, past vehicle ownership, or names of people you've been associated with. They are not security questions you've set up; they're generated dynamically.

How long does it take?

The KBA quiz typically takes 2 to 3 minutes to complete.

Must be completed individually

Each signer must pass their own KBA. You cannot share an account or take the quiz on someone else's behalf.

⚠️ Important: You Have 2 Attempts to Pass KBA

You are allowed two attempts to pass the KBA verification. If you fail both attempts, your account will be locked for 24 hours as required by Florida notary regulations. This is not a permanent block, after 24 hours, you may try again.

Ready to get started?

Book a notary session and we'll walk you through KBA + signing.

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Signer Verification, Signature & Notary Seal

Here's what happens once you're in the live session with your notary:

  1. 1

    Identity Verification

    The notary confirms your identity by reviewing your photo ID on camera and matching it against your live video.

  2. 2

    Acknowledgement of Intent

    You verbally confirm you're signing freely and willingly, and that you understand the document.

  3. 3

    Electronic Signature

    You sign the document electronically: typed, drawn, or uploaded signature, depending on the document.

  4. 4

    Official Notary Seal

    The notary applies their Florida commission seal. Our notarial certificate references Florida law (F.S. Chapter 117), consistent with the acknowledgment or jurat language your document requires , not New York's own short-form certificate statutes (Real Property Law §§309-a/309-b).

  5. 5

    Notary Journal Entry

    The notary records the session in their digital journal as required by Florida statute.

  6. 6

    Secure Download

    Immediately after the session, you will receive a secure email link to download your notarized document.

A note on document types: New York's general out-of-state acknowledgment statute (Real Property Law §299) is what lets our Florida-commissioned notaries notarize for New York-based signers. This works well for non-recorded New York City and municipal forms, permit applications, sworn affidavits, license applications, and similar department-intake documents. It does not by itself resolve how a document will be treated once it reaches recording: see the note below.

A note on New York City real estate & ACRIS recording

Real-estate documents headed to recording: deeds, mortgages, and similar instruments submitted through New York City's ACRIS system (the Automated City Register Information System) or any county clerk's recording office, involve additional, New York-specific mechanics that go beyond a straightforward notarization. New York's recording infrastructure was built with New York's own registered electronic notaries in mind, and title companies and closing attorneys in New York City commonly expect a notary commissioned under New York's own electronic notary program for these transactions specifically. If your document is headed for recording, especially an NYC real-estate closing, please confirm the specific requirements with your title company, closing attorney, or the Office of the City Register before scheduling with us. Non-recorded city and state forms (permit applications, affidavits, license applications, and similar department-intake documents) are not affected by this and are generally straightforward to notarize online.

Technical & Document Requirements

The session runs in your browser. Here's what your setup needs:

Camera & Microphone

A working webcam and microphone, granted permission in your browser.

Stable Internet Connection

A minimum of 10 Mbps is recommended.

Document Format

Documents must be in PDF format. Upload before joining the session.

Be the Signer

Only the person whose signature is being notarized can join the session. Witnesses can be added separately when required.

Location

The notary is commissioned in Florida and performs the session over live audio-video; you can be located anywhere in New York, including New York City.

Compatible Devices

Latest Chrome, Safari, Firefox, or Edge on desktop, tablet, or smartphone.

Start Your Notarization Now

You've got your ID, your camera, and your document. Connect with a live, Florida-commissioned notary in minutes, from anywhere in New York.

⚡ Start Notarization

Not sure if your New York City agency, county clerk, title company, or receiving department will accept an out-of-state notarization? Contact our support team , we're happy to help you check before you book.

SOC 2 Certified•HIPAA Compliant•Florida-Commissioned Notaries•Available 24/7

Requirements

Can my New York document be notarized online?

New York accepts an online notarization performed by a notary from another state, so a New York document can be notarized online with Rush Notary. Rush Notary's Florida-commissioned notaries work over live video and the result is recognized in New York, but deeds and other documents recorded with a county office may need extra checking with the receiving office first. For a mailed birth, death or marriage certificate request, the New York State Department of Health, Bureau of Vital Records (events outside New York City) rule (ID only) means a notary is not normally part of that application in New York.

Which New York forms need a notary?

A power of attorney must be signed, dated and acknowledged before a notary by the principal and signed by two witnesses (GOL §5-1501B). The agent must also sign before a notary, but may do so later. For certified vital records, the New York State Department of Health, Bureau of Vital Records (events outside New York City) says: Outside New York City: signed form plus a copy of one photo ID (or two address documents). A notarized statement is needed only for delivery to a P.O. box or third party.

Can I notarize a New York document online from another state?

Yes, for most documents, with a caveat. New York's own remote online notarization began January 31, 2023 (Executive Law §135-c). New York recognizes an acknowledgment taken outside the state before an authorized officer (Real Property Law §299, §299-a), which is how an online notarization performed under Florida law is honored; a certificate of conformity may be requested for recording.

How do I notarize a New York power of attorney?

Two witnesses plus the notary; the notary may serve as one of the witnesses. New York publishes a statutory form: New York Statutory Short Form Power of Attorney (GOL §5-1513). Rush Notary can notarize it in a live video session, so you do not need to find a notary in person.

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