Rush Notary

Compliance · Remote Online Notarization for Texas signers

Online Notarization Requirements: Texas

Texas has authorized remote online notarization (RON) for its own notaries since 2018 (Texas Government Code ch. 406, subch. C), and Texas law separately recognizes acknowledgments taken by notaries commissioned in other states (Tex. Civ. Prac. & Rem. Code §121.001). Rush Notary's sessions are performed by commissioned online notaries public in the State of Florida, using Florida's own RON law to notarize for a signer located anywhere, including Texas, over live audio-video. Bring these three items and you're ready to notarize from anywhere in Texas.

✅ Valid Photo ID Required✅ KBA Verification Required✅ SOC 2 & HIPAA Compliant
Good to know: Acceptance of any notarized document is ultimately up to the receiving city, county, department, or institution, so we recommend confirming with the specific Texas city or county office before your appointment, especially for documents headed to a county clerk for recording.

What You Need for Any Notarization Session

All three items below are required regardless of the type of session you choose.

Valid Government-Issued Photo ID

Your ID must be current, unexpired, and government-issued. It must include your photo and full legal name.

KBA Identity Verification

Knowledge-Based Authentication, a short identity quiz pulled from public records. Required by Florida law for every RON session our notaries perform, including sessions for Texas signers.

Device, Camera & Internet

A computer, tablet, or smartphone with a working camera and microphone, on a stable internet connection.

Important: Expired IDs cannot be accepted under any circumstances. Your ID must match the name on the document being notarized.

Accepted Forms of Photo ID

Any of the following count as a valid form of identification, as long as they're current and bear your photo:

Driver's License
U.S. Passport or Passport Card
State-Issued Photo ID
U.S. Military ID
Permanent Resident Card
Foreign Passport

Knowledge-Based Authentication (KBA)

KBA is a legally required identity verification step under Florida law for every Remote Online Notarization (RON) session our notaries perform, including sessions for signers located in Texas.

What are KBA questions?

Multiple-choice questions pulled from your public records, things like prior addresses, past vehicle ownership, or names of people you've been associated with. They are not security questions you've set up; they're generated dynamically.

How long does it take?

The KBA quiz typically takes 2 to 3 minutes to complete.

Must be completed individually

Each signer must pass their own KBA. You cannot share an account or take the quiz on someone else's behalf.

⚠️ Important: You Have 2 Attempts to Pass KBA

You are allowed two attempts to pass the KBA verification. If you fail both attempts, your account will be locked for 24 hours as required by Florida notary regulations. This is not a permanent block, after 24 hours, you may try again.

Ready to get started?

Book a notary session and we'll walk you through KBA + signing.

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Signer Verification, Signature & Notary Seal

Here's what happens once you're in the live session with your notary:

  1. 1

    Identity Verification

    The notary confirms your identity by reviewing your photo ID on camera and matching it against your live video.

  2. 2

    Acknowledgement of Intent

    You verbally confirm you're signing freely and willingly, and that you understand the document.

  3. 3

    Electronic Signature

    You sign the document electronically, typed, drawn, or uploaded signature, depending on the document.

  4. 4

    Official Notary Seal

    The notary applies their Florida commission seal. Our notarial certificate references Florida law (F.S. Chapter 117), consistent with the acknowledgment or jurat language your document requires.

  5. 5

    Notary Journal Entry

    The notary records the session in their digital journal as required by Florida statute.

  6. 6

    Secure Download

    Immediately after the session, you will receive a secure email link to download your notarized document.

A note on document types: Texas law (Tex. Civ. Prac. & Rem. Code §121.001) recognizes acknowledgments taken by an out-of-state notary, which is what lets our Florida-commissioned notaries notarize for Texas-based signers. Non-recorded city and county department forms (permit applications, affidavits, license applications) are generally the most straightforward to notarize this way. Documents headed for recording with a Texas county clerk (deeds, liens against real property) can carry additional county-specific requirements, check with the clerk or a title/closing professional before scheduling.

Technical & Document Requirements

The session runs in your browser. Here's what your setup needs:

Camera & Microphone

A working webcam and microphone, granted permission in your browser.

Stable Internet Connection

A minimum of 10 Mbps is recommended.

Document Format

Documents must be in PDF format. Upload before joining the session.

Be the Signer

Only the person whose signature is being notarized can join the session. Witnesses can be added separately when required.

Location

The notary is commissioned in Florida and performs the session over live audio-video; you can be located anywhere in Texas.

Compatible Devices

Latest Chrome, Safari, Firefox, or Edge on desktop, tablet, or smartphone.

Start Your Notarization Now

You've got your ID, your camera, and your document. Connect with a live, Florida-commissioned notary in minutes, from anywhere in Texas.

⚡ Start Notarization

Not sure if your Texas city, county, or receiving department will accept an out-of-state notarization? Contact our support team we're happy to help you check before you book.

SOC 2 Certified•HIPAA Compliant•Florida-Commissioned Notaries•Available 24/7

Requirements

Can my Texas document be notarized online?

Texas accepts an online notarization performed by a notary from another state, so a Texas document can be notarized online with Rush Notary. Rush Notary's Florida-commissioned notaries work over live video, and the result is recognized in Texas. For a mailed birth, death or marriage certificate request, the Texas Department of State Health Services, Vital Statistics Section (DSHS-VSS) rule (Sworn statement) makes a notary part of that application in Texas.

Which Texas forms need a notary?

A durable power of attorney must be signed by the principal and acknowledged before a notary public or other officer authorized to take acknowledgments (Tex. Estates Code §751.0021). For certified vital records, the Texas Department of State Health Services, Vital Statistics Section (DSHS-VSS) says: Notarized proof of identity on every mailed request: the DSHS form has a notary acknowledgment section; county clerks attach a page titled Sworn Statement. Enclose an ID copy as well.

Can I notarize a Texas document online from another state?

Yes. Texas has run online notarization since 2018 (Gov't Code §406.101 et seq.) and recognizes an acknowledgment taken before a notary of another state (Civ. Prac. & Rem. Code §121.001(a)(2)). Texas's Property Code also exempts electronically notarized instruments from the original-signature rule, so a power of attorney notarized online under Florida law can be e-recorded.

How do I notarize a Texas birth certificate application?

Sign the sworn statement in front of a notary. HSC §191.0031 (added by S.B. 200, 84th Leg., eff. 9/1/2015): a registrar 'may not issue a certified copy ... to a person who has applied for the record by mail unless the person has provided notarized proof of identity'. On the DSHS mail forms this is 'Step 4: Affidavit (Notary Section)', the applicant signs before a notary who completes an ACKNOWLEDGMENT ('This instrument was acknowledged before me on ___ by ___') with a personalized seal; the applicant must ALSO enclose a photocopy of a valid government photo ID (25 TAC §181.28). Only certified-copy requests need notarizing; verification letters do not. Application must be an original with no cross-outs or white-out. You can sign in a live video session with a Rush Notary notary, then mail the notarized page with the rest of the application; confirm with the Texas Department of State Health Services, Vital Statistics Section (DSHS-VSS) that it accepts an online notarization first.

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