Southlake, TX · Tarrant County
Mass Gathering Registration Form
Hosts use this form to register a gathering with 300 or more but fewer than 1,000 participants with the Southlake Police Department.
What this form is
The form is required for gatherings with 300 or more but fewer than 1,000 participants; events with more than 1,000 participants must obtain a Special Use Permit coordinated by the Planning Department. It asks about event timing and location, attendance, vehicles, parking, and valet service, and includes the host’s contact details, signature, and date. The form states that registration is not a permit.
Who needs it
A host planning a gathering with 300 or more but fewer than 1,000 participants must complete and return this form to the Southlake Police Department.
How to submit it
Return the form to the Southlake Police Department at 600 State Street, Southlake, TX 76092. The form also lists fax (817) 748-8317 and email [email protected].
About notarization
This form is signed and dated without a notary; it does not identify any notarized or sworn attachment or related step.
How to submit this form
- 1
Download The Form
Download the Mass Gathering Registration Form.
- 2
Complete Event Details
Enter the event date, hours, name, address, location description, expected attendance, vehicles, and parking information.
- 3
Add Host Information
Provide the host’s name, address, contact numbers, signature, and date.
- 4
Return The Form
Return it to the Southlake Police Department at the address provided on the form.
Frequently asked questions
- Who must file the Mass Gathering Registration Form?
- Hosts of gatherings with 300 or more but fewer than 1,000 participants must return the form to the Southlake Police Department.
- How do I submit the Mass Gathering Registration Form?
- Return it to the Southlake Police Department at 600 State Street, Southlake, TX 76092. The form also lists a fax number and email address.
- Do I need a notary for the Mass Gathering Registration Form?
- No. The form is signed and dated without a notary and does not identify a notarized or sworn attachment or related step.
- Is this registration form a permit?
- No. The form states that it is not a permit. Events with more than 1,000 participants must obtain a Special Use Permit coordinated by the Planning Department.
Need something notarized?
This Mass Gathering Registration Form doesn’t need a notary — but Texas residents can notarize other documents online with a commissioned online notary.