Carmel-by-the-Sea, CA · Monterey County
Permanent Encroachment Permit Application
This application requests permission for a permanent structure or improvement in the public right-of-way and is filed by the adjacent property owner or their representative.
- California-licensed notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The packet collects property, project, contractor, and proposed-work details, and asks applicants to attach a site plan and photos. It also includes information about right-of-way improvements and a Hold Harmless Encroachment Agreement. The city’s instructions say to submit the application and related information first; after preliminary staff approval, the adjacent legal property owner must sign the agreement, and the required insurance certificate must be on file before work begins.
Who needs it
An adjacent property owner seeking a permanent encroachment in the public right-of-way, and applicants providing project information, must complete the packet and required agreement.
Why it needs a notary
The packet includes an acknowledgment, not a jurat; each property owner signing the Hold Harmless Encroachment Agreement must acknowledge the signature before the notary.
How to get this notarized
- 1
Download the Packet
Download the permanent encroachment permit packet and review its application, right-of-way information form, agreement, and instructions.
- 2
Fill Out the Forms
Provide the property, project, contractor, and proposed-work details. Attach the requested site plan and photos.
- 3
Book an Online Notary
Arrange notarization for each property owner signing the Hold Harmless Encroachment Agreement, subject to applicable California requirements.
- 4
Sign on Video
Follow the notary’s instructions to complete the acknowledgment and sign the agreement.
- 5
Submit to the City
Submit the application and related materials to the city department listed in the instructions; follow its directions for the agreement and insurance certificate.
Preview the form
The blank PDF straight from Carmel-by-the-Sea. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed California online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the owner agreement notarized?
- Complete the packet and arrange for each property owner named on the Hold Harmless Encroachment Agreement to acknowledge their signature before a notary. Do not sign the agreement until the notary directs you to.
- Do I need to notarize the permit application?
- The packet’s notary certificate is an acknowledgment attached to the Hold Harmless Encroachment Agreement. The city’s instructions state that the adjacent legal property owner’s signature on that agreement must be notarized.
- Can I use an online notary for this California form?
- California notaries cannot perform remote online notarization until the Secretary of State certifies the technology or 2030. California recognizes out-of-state notarizations under Civil Code §1189(b); a commissioned online notary may be an option, but confirm with the city if unsure.
- What should I submit with the application?
- The packet calls for a site plan sketch and photos detailing the proposed work, along with the completed application and the Information Regarding Improvements in the Public Right-of-Way form. The city’s instructions also describe an application fee.