Do I need a notary for the birth record search application?

No. This application is signed without a notary; the signer just signs and dates it. Include a copy of the applicant’s state-issued identification.

What information does the application ask for?

It asks for the child’s birth details, parents’ information, applicant’s contact details and relationship to the person, identification number, signature, and number of copies desired.

What fees does the application list?

The form lists $17 for the first copy and $8 for each additional copy per visit. Genealogy copies require a non-refundable $10 search fee plus $5.

Ford County, IL · Ford County

No notary required

Application for Search of Birth Record Files

Ford County residents and others can use this application to request a search of birth record files and order copies from the County Clerk and Recorder.

At a glance

Issued by: City of Ford County · Ford County, Ford County, Illinois
Notarization: Not required: file this form without a notary.
Official source: fordcounty.illinois.gov
Blank form: Download the PDF
Catalogued: Oct 5, 2026
Machine-readable: JSON record · about the forms index

What this form is

This application requests a search of birth record files in Ford County and lets the applicant request copies. It asks for the child’s birth details, parents’ information, the applicant’s contact details, relationship to the person, identification number, signature, and number of copies desired. The form states that a copy of the applicant’s state-issued identification is required and lists separate prices for regular and genealogy copies.

Who needs it

Anyone requesting a birth record file search or copies from Ford County should complete the application and provide a copy of state-issued identification.

How to submit it

Send the application to the Ford County Clerk & Recorder, 200 W. State St., Room 101, Paxton, IL 60957. Include a copy of the applicant’s state-issued identification and payment; the form lists copy and search fees.

About notarization

This application is signed without a notary; the signer just signs and dates it, and the form requires a copy of state-issued identification.

How to submit this form

1
Download the Application
Download the birth record search application PDF.
2
Complete the Application
Enter the child’s birth details, parent information, applicant details, relationship, identification number, signature, and requested number of copies.
3
Gather Required Items
Include a copy of the applicant’s state-issued identification and payment for the requested copies or genealogy search.
4
Send to the County
Mail the application and required items to the Ford County Clerk & Recorder at 200 W. State St., Room 101, Paxton, IL 60957.

Frequently asked questions

Do I need a notary for the birth record search application?: No. This application is signed without a notary; the signer just signs and dates it. Include a copy of the applicant’s state-issued identification.
How do I submit the birth record search application?: Send it to the Ford County Clerk & Recorder, 200 W. State St., Room 101, Paxton, IL 60957. Include a copy of the applicant’s state-issued identification and payment.
What information does the application ask for?: It asks for the child’s birth details, parents’ information, applicant’s contact details and relationship to the person, identification number, signature, and number of copies desired.
What fees does the application list?: The form lists $17 for the first copy and $8 for each additional copy per visit. Genealogy copies require a non-refundable $10 search fee plus $5.

Need something notarized?

This Application for Search of Birth Record Files doesn’t need a notary, but Illinois residents can notarize other documents online with a commissioned online notary.