Do I need a notary for the genealogical search application?

No. The application asks for the applicant’s signature and date, not notarization. Include proof of death if required for a birth record on file for under 100 years.

How do I submit the genealogical search application?

Send the completed application to the Hamilton County Clerk at 100 South Jackson Street, Room 2, McLeansboro, IL 62859. Include payment and a copy of photo ID.

What records can I request?

The form accepts requests for birth records on file at least 75 years, death records on file at least 20 years, and marriage records on file at least 50 years.

What does the search cost?

The application lists a $6.00 search fee for up to five searches and $2.00 per copy. Copies are not certified and are marked for genealogical purposes only.

Hamilton County, IL · Hamilton County

No notary required

Application for Genealogical Search

Applicants use this form to request an uncertified genealogical search of eligible Hamilton County birth, death, or marriage records.

At a glance

Issued by: City of Hamilton County · Hamilton County, Hamilton County, Illinois
Notarization: Not required: file this form without a notary.
Official source: cms.hamiltoncountyil.gov
Blank form: Download the PDF
Catalogued: Oct 5, 2026
Machine-readable: JSON record · about the forms index

What this form is

The application lets a person request searches for birth, marriage, or death records for genealogical purposes. It asks for details about the record, the applicant’s contact information and relationship to the person, and a signature and date. The form lists record-age limits, fees, and required payment and photo ID; copies are uncertified and marked for genealogical purposes only.

Who needs it

Anyone requesting an uncertified genealogical search of eligible birth, marriage, or death records from the Hamilton County Clerk should complete this application.

How to submit it

Submit the application to the Hamilton County Clerk, 100 South Jackson Street, Room 2, McLeansboro, IL 62859. Include payment and a copy of photo ID.

About notarization

This application is signed and dated without a notary; include proof of death if required for a birth record on file for under 100 years.

How to submit this form

1
Download the Application
Download the genealogical search application and its supplement pages.
2
Complete the Search Details
Enter the available birth, marriage, or death details, plus your contact information and relationship to the person.
3
Gather Required Items
Include payment and a copy of photo ID. Include proof of death if required for a birth record on file for under 100 years.
4
Submit to the County Clerk
Send the signed and dated application to the Hamilton County Clerk at the address printed on the form.

Frequently asked questions

Do I need a notary for the genealogical search application?: No. The application asks for the applicant’s signature and date, not notarization. Include proof of death if required for a birth record on file for under 100 years.
How do I submit the genealogical search application?: Send the completed application to the Hamilton County Clerk at 100 South Jackson Street, Room 2, McLeansboro, IL 62859. Include payment and a copy of photo ID.
What records can I request?: The form accepts requests for birth records on file at least 75 years, death records on file at least 20 years, and marriage records on file at least 50 years.
What does the search cost?: The application lists a $6.00 search fee for up to five searches and $2.00 per copy. Copies are not certified and are marked for genealogical purposes only.

Need something notarized?

This Application for Genealogical Search doesn’t need a notary, but Illinois residents can notarize other documents online with a commissioned online notary.