Montgomery County, IL · Montgomery County
Archival Military Discharge Records Request
Veterans or other requestors use this form to request copies of archival military discharge records for veterans separated from service at least 62 years ago.
At a glance
- Issued by
- City of Montgomery County · Montgomery County, Montgomery County, Illinois
- Notarization
- Not required: file this form without a notary.
- Official source
- montgomerycountyil.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
Use this form to request copies of a military discharge record for a veteran who separated from service at least 62 years ago. It asks for the veteran’s identifying and service information and the requestor’s contact details and signature. If the veteran is deceased, attach proof of death; if a living veteran’s record is requested by someone else, include the veteran’s written authorization.
Who needs it
A veteran or another person requesting copies of an archival military discharge record for a veteran separated from service at least 62 years ago needs this form.
How to submit it
Send the original completed form and a copy of valid government-issued photo ID by mail or in person to the Montgomery County Clerk/Recorder, PO Box 595, Hillsboro, IL 62049. Copies cost 50 cents per page; do not send the form or ID by fax or internet.
About notarization
This request is signed without a notary; attach proof of death if the veteran is deceased, or the veteran’s written authorization if someone else requests records for a living veteran.
How to submit this form
- 1
Download the Form
Download the archival military discharge records request form.
- 2
Complete the Request
Fill in the veteran’s service and identifying details, your contact information, and your signature.
- 3
Gather Required Attachments
Include a copy of valid government-issued photo ID and, when applicable, proof of death or the veteran’s written authorization.
- 4
Submit to the County
Mail or bring the original completed form and ID copy to the Montgomery County Clerk/Recorder; do not fax or send them by internet.
Frequently asked questions
- Who can use the archival military discharge request form?
- A veteran or another requestor can use it to seek copies of a discharge record for a veteran who separated from service at least 62 years ago.
- Do I need a notary for the archival military discharge request?
- No. The form is signed without a notary. Attach proof of death for a deceased veteran, or written authorization from a living veteran if someone else requests the record.
- How do I submit the archival military discharge request?
- Mail or bring the original completed form and a copy of valid government-issued photo ID to the Montgomery County Clerk/Recorder in Hillsboro. Do not fax or send them by internet.
- What information and attachments does the form ask for?
- Provide the veteran’s name, service number, branch, birth details and service dates, plus your contact information and signature. Include proof of death or written authorization when applicable.