Warren County, IL · Warren County
Illinois Real Estate Transfer Declaration
Buyers, sellers, or their agents complete this declaration to report an Illinois real estate transfer and provide sale and property information.
At a glance
- Issued by
- City of Warren County · Warren County, Warren County, Illinois
- Notarization
- Not required: file this form without a notary.
- Official source
- warrencountyil.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
Form PTAX-203 reports the property, sale details, consideration, and transfer-tax calculation for a real estate transfer. The document says to file it with the deed or trust document for transfers that are not exempt, or to make an exemption notation on the original deed or trust document at the County Recorder’s Office. It also requests buyer, seller, and preparer information and signatures.
Who needs it
Buyers, sellers, or their agents must complete the declaration for covered real estate transfers, except transfers that qualify for the listed exemptions.
How to submit it
File Form PTAX-203 and any required documents with the deed or trust document at the County Recorder’s Office in the county where the property is located. The form also allows electronic filing through MyDec.
About notarization
This document is signed without a notary; the buyer, seller, or their agents and the preparer sign the form, with no notarized or sworn attachment specified.
How to submit this form
- 1
Download the Form
Download the Illinois Real Estate Transfer Declaration PDF.
- 2
Complete the Declaration
Complete Steps 1 through 4 with the property, sale, transfer-tax, buyer, seller, and preparer information requested.
- 3
Gather Required Documents
Attach the legal description and any other required documents, such as Form PTAX-203-A, Form PTAX-203-B, or an itemized personal-property list, when applicable.
- 4
File With the County
File the declaration and required documents with the deed or trust document at the County Recorder’s Office where the property is located.
Frequently asked questions
- Do I need a notary for the Illinois Real Estate Transfer Declaration?
- No. The form calls for signatures from the buyer, seller or their agents, and preparer; it does not specify a notarized or sworn attachment.
- How do I submit the Illinois Real Estate Transfer Declaration?
- File the form and any required documents with the deed or trust document at the County Recorder’s Office in the county where the property is located. The form also references electronic filing through MyDec.
- Who completes Form PTAX-203?
- The sellers and buyers, or their agents, complete Steps 1 through 4. The preparer also provides information and signs the form.
- What information does the declaration ask for?
- It asks for property and parcel details, sale and consideration information, the legal description, transfer-tax calculations, and information and signatures for the buyer, seller, and preparer.