Pittsfield, MA · Berkshire County
Conditional Approval Contract
This contract lets a subdivision applicant seek plan approval without a performance bond by agreeing to construction conditions and, when applicable, mortgage subordination for Pittsfield’s Community Development Board.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The contract records an applicant’s agreement not to sell lots or build on them until necessary ways and improvements are installed as specified in the application and the Community Development Board’s approval. It also includes ownership representations and may include a mortgage holder’s agreement to subordinate its mortgage. The form is for use when the Board approves a definitive subdivision plan without requiring a performance bond.
Who needs it
A subdivision applicant seeking approval without a performance bond, and a mortgage holder whose mortgage on the subdivision land must be subordinated, may need to sign this contract.
Why it needs a notary
The form has an acknowledgment block stating that the person named appeared and acknowledged the instrument; that person signs before the notary.
How to get this notarized
- 1
Download the Form
Download the Conditional Approval Contract from the City of Pittsfield.
- 2
Fill Out the Form
Complete the applicable contract and mortgage-holder details, leaving the acknowledgment for the notary session.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary.
- 4
Sign on Video
Appear by video and sign when the notary directs you to acknowledge the instrument.
- 5
Submit to the City
Submit the completed contract to the appropriate City of Pittsfield office.
Preview the form
The blank PDF straight from Pittsfield. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the Conditional Approval Contract notarized?
- Complete the form, then book with a commissioned online notary. Sign during the video session when directed, and submit the completed contract to the appropriate city office.
- Do I need a notary for this contract?
- The form includes an acknowledgment block for a notary public. The person named in that block must appear before the notary and acknowledge the instrument.
- Can I sign this form with an online notary?
- Massachusetts permanently authorized remote online notarization for its own notaries effective January 1, 2024. A commissioned online notary may notarize remotely; confirm acceptance and filing requirements with the city or town clerk if unsure.
- Does the mortgage holder also sign the contract?
- The form includes a section for a present mortgage holder to subordinate its mortgage. Whether that section applies depends on the mortgage and the transaction.