Waltham, MA · Middlesex County
Raffle and Bazaar Permit Application and Information Packet
This packet contains the application and related forms for nonprofit organizations seeking permission to conduct raffles or bazaars in Waltham, including sworn statements for responsible individuals.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Waltham nonprofit organizations use this packet to apply for a raffle or bazaar permit; it also includes police background statements and an annual report form. The instructions say to complete the packet, bring it to the Police Department for the Chief’s approval, then return it to the City Clerk’s Office with the $25 fee. The packet says a renewal permit will not be issued until the annual report is completed and filed.
Who needs it
A nonprofit organization applying to conduct raffles or bazaars in Waltham, and permit holders completing the included annual report, may need this packet.
Why it needs a notary
The individual police background statements contain a sworn-and-subscribed jurat; each named individual making a statement signs and swears or affirms it before the notary.
How to get this notarized
- 1
Download the Packet
Download the raffle and bazaar permit application and information packet from the Waltham City Clerk’s Office.
- 2
Complete the Forms
Fill out the applicable application and background statements. Do not sign statements that require notarization until your appointment.
- 3
Book an Online Notary
Schedule a video appointment with a commissioned online notary for each individual who must swear or affirm a statement.
- 4
Sign on Video
Show identification, then sign and swear or affirm the statement in the notary’s presence by video.
- 5
Submit to the City
Follow the packet’s instructions: take it to the Police Department for the Chief’s approval, then return it to the City Clerk’s Office with the fee.
Preview the form
The blank PDF straight from Waltham. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the notarized statements in this packet?
- Complete the applicable statement, but wait to sign it. Book an online appointment and sign and swear or affirm before the notary on video. Follow the packet instructions for submitting the application.
- Do I need to notarize the entire raffle permit packet?
- The packet contains individual police background statements with sworn-and-subscribed jurats. The application also has an organization signature line. Confirm with the city or town clerk if unsure which statements apply.
- Can I use online notarization for the sworn statement?
- Massachusetts permanently authorized remote online notarization for its own notaries effective January 1, 2024, under G.L. c. 222, §§27–29. Ask the Waltham City Clerk’s Office whether it will accept the completed online-notarized statement.
- Where do I submit the completed application?
- The packet directs applicants to bring the completed packet to the Police Department for the Chief’s approval, then return it to the City Clerk’s Office with the $25 fee.
Raffle and Bazaar Permit Application and Information Packet in other Massachusetts cities
Each city publishes its own version of this form. Pick the city where you’re filing.