Grand Rapids, MN · Itasca County
Public Information Request Form
The Public Information Request Form lets people request information from the City of Grand Rapids and provides a section for the city department to document its response.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
This form lets a person request information from the City of Grand Rapids and gives the department space to classify the data, decide whether to approve the request, and record any fees or denial reasons. If a mailed request includes non-public data, the requestor must sign before a notary; attach consent for release when applicable. The department completes the remaining section, including identity verification for private information.
Who needs it
Anyone requesting city information can use this form; a person mailing a request that includes non-public data must have their signature notarized.
Why it needs a notary
The form has an acknowledgment before a notary, which the requestor signs when mailing a request that includes non-public data.
How to get this notarized
- 1
Download the Form
Get the Public Information Request Form from the City of Grand Rapids.
- 2
Complete the Request
Fill in your contact details as needed and describe the information requested. Attach consent for release or extra pages if applicable.
- 3
Book an Online Notary
If mailing a request that includes non-public data, arrange an acknowledgment with a commissioned online notary.
- 4
Sign on Video
Follow the notary’s instructions and sign during the remote online notarization.
- 5
Submit to the City
Send the completed form and any applicable attachments to the City of Grand Rapids.
Preview the form
The blank PDF straight from Grand Rapids. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I request information from the City of Grand Rapids?
- Complete the requestor section with a description of the information you want. If mailing a request that includes non-public data, sign before a notary; attach consent for release when applicable.
- Do I need to notarize this form?
- The form requires notarization if you mail it and include a request for non-public data. It does not state that other requests require notarization; confirm with the city if unsure.
- Can I sign the form with an online notary?
- Minnesota authorizes remote online notarization for its notaries under the Remote Online Notarization Act, Minn. Stat. §358.645. Ask a commissioned online notary whether they can complete this acknowledgment.
- What should I include with my request?
- Describe the information you are requesting and attach additional sheets if needed. The form also says to attach a copy of consent for release of data, if applicable.