Southaven, MS · DeSoto County
Special Event Permit Application
The Special Event Permit Application requests event details and supporting documents from organizers seeking approval to hold an event in Southaven, including information about vendors and the event site.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Organizers use this application to provide the event name, location, dates, hours, crowd estimate, safety arrangements, and other operational details. Submit it to the City Clerk’s Office 30 days before the event; the city may require supporting items such as maps, liability insurance proof, department approvals, or vendor forms. The packet also includes a property owner or manager acknowledgment for event vending, which must be signed before a notary.
Who needs it
Event organizers seeking a Southaven special event permit should complete the application and provide applicable supporting documents, including vendor information when required.
Why it needs a notary
The event vending permit includes an acknowledgment before a notary; the property owner or manager signs that acknowledgment before the notary.
How to get this notarized
- 1
Download The Application
Get the Special Event Permit Application and review its application, checklist, and vendor sections.
- 2
Complete Event Details
Provide the event location, schedule, contact details, crowd estimate, and safety and cleanup arrangements.
- 3
Prepare Supporting Documents
Attach the applicable maps, insurance proof, approvals, and vendor information required for your event.
- 4
Book An Online Notary
If the property owner or manager must sign the event vending acknowledgment, arrange notarization before signing.
- 5
Sign Before The Notary
The property owner or manager signs the acknowledgment in the notary’s presence.
- 6
Submit To The City
Submit the completed application and applicable documents to the City Clerk’s Office at least 30 days before the event.
Preview the form
The blank PDF straight from Southaven. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I apply for a Southaven special event permit?
- Complete the application with event details and submit it to the City Clerk’s Office 30 days before the event. Include applicable checklist items, such as maps, insurance proof, or vendor information.
- Do I need to notarize the entire application?
- The form’s notary acknowledgment appears in the event vending permit section and applies to the property owner or manager’s acknowledgment, not the event application generally.
- Can I sign the property owner acknowledgment with a commissioned online notary?
- Mississippi notaries must notarize with the signer physically present. Mississippi law recognizes notarial acts by authorized officers of another state; confirm with the city or chancery clerk if unsure.
- What supporting documents might the city request?
- The checklist may include event maps, traffic plans, vendor information, proof of liability insurance, department approvals, and drone operator documents when applicable.