Beaverhead County, MT · Beaverhead County
Realty Transfer Certificate
This certificate records details about a real estate transfer and is completed by a transfer party or preparer for filing with the County Clerk and Recorder.
At a glance
- Issued by
- City of Beaverhead County · Beaverhead County, Beaverhead County, Montana
- Notarization
- Not required: file this form without a notary.
- Official source
- beaverheadcountymt.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
The certificate provides transfer, party, property, water-right, and sale information for real estate transactions. It must be filed with the County Clerk and Recorder when the deed or other instrument is presented for recording; transfers by operation of law also require filing with the local Department of Revenue office, with supporting documents. The form requests contact details, property information, transfer type, and sale details or an applicable exception.
Who needs it
A party transferring real property, or presenting a deed or other instrument for recording, must file the certificate.
How to submit it
File the completed certificate with the County Clerk and Recorder when presenting the deed or instrument for recording. For a transfer by operation of law, file it with the local Department of Revenue office with required supporting documentation.
About notarization
No notary is required for this certificate; the preparer signs and dates it, and related Form 640 contains a certification under penalty of false swearing.
How to submit this form
- 1
Download The Certificate
Download the Realty Transfer Certificate PDF.
- 2
Complete The Form
Fill in the transfer, party, property, water-right, and applicable sale information. The preparer must sign and date the certificate.
- 3
Gather Required Attachments
Attach applicable supporting documents for a transfer by operation of law. If water rights are divided or severed, complete the required related documentation described in the form.
- 4
File With The County
File with the County Clerk and Recorder when presenting the deed or instrument for recording; operation-of-law transfers also go to the local Department of Revenue office.
Frequently asked questions
- Do I need a notary for the Realty Transfer Certificate?
- No. The certificate requires the preparer’s signature and date, not a notary. Related Form 640 contains a certification under penalty of false swearing.
- How do I submit the Realty Transfer Certificate?
- File it with the County Clerk and Recorder when presenting the deed or instrument for recording. For a transfer by operation of law, file it with the local Department of Revenue office with required supporting documentation.
- Who must file this certificate?
- Any party transferring real property, or any party presenting an instrument or deed evidencing a transfer for recording, must file it.
- What information does the certificate request?
- It asks for information about the transfer date, parties, property, transfer type, water rights, and sale price or an applicable exception.