Flathead County, MT · Flathead County
Realty Transfer Certificate
Parties transferring real estate or presenting a transfer document for recording file this certificate with Flathead County to report transfer and property details.
At a glance
- Issued by
- City of Flathead County · Flathead County, Flathead County, Montana
- Notarization
- Not required: file this form without a notary.
- Official source
- flatheadcounty.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
The certificate records information about a real estate transfer and allows the Department of Revenue to update ownership records when it is fully completed and signed by the preparer. File it with the County Clerk and Recorder when presenting the deed or instrument for recording. It asks for party and property details, transfer type, sale information when applicable, and a water-right disclosure; some transfers require supporting documents.
Who needs it
Any party transferring real property, or presenting a deed or instrument evidencing a transfer for recording, must file the certificate.
How to submit it
File the completed certificate with the County Clerk and Recorder when presenting the transfer deed or instrument for recording. For a transfer by operation of law, file it with the local Department of Revenue office with required supporting documentation.
About notarization
This certificate is signed without a notary; Form 640, if required for divided or severed water rights, contains a certification under penalty of false swearing and requires signatures.
How to submit this form
- 1
Download the Certificate
Download the Realty Transfer Certificate PDF.
- 2
Complete the Certificate
Enter the transfer, party, property, and other applicable details; the preparer must sign and date it.
- 3
Gather Required Attachments
For a transfer by operation of law, attach the applicable supporting documentation. Check the water-right disclosure instructions for related requirements.
- 4
File with the County
Submit it to the County Clerk and Recorder when presenting the deed or instrument for recording.
Frequently asked questions
- Who must file the Realty Transfer Certificate?
- Any party transferring real property, whether by deed or another instrument, or presenting a transfer document for recording must file the certificate.
- How do I submit the Realty Transfer Certificate?
- File it with the County Clerk and Recorder when presenting the deed or instrument for recording. For a transfer by operation of law, file it with the local Department of Revenue office with required supporting documents.
- Do I need a notary for the Realty Transfer Certificate?
- No. The certificate is signed without a notary. If Form 640 is required for divided or severed water rights, it includes a certification under penalty of false swearing and requires signatures.
- What information does the certificate request?
- It requests transfer-date, party, property, transfer, sale, and water-right information. Depending on the transfer, supporting documentation may also be required.