Sweet Grass County, MT · Sweet Grass County
Realty Transfer Certificate
Parties transferring real property or presenting a transfer instrument for recording file this certificate to report the transfer and property details.
At a glance
- Issued by
- City of Sweet Grass County · Sweet Grass County, Sweet Grass County, Montana
- Notarization
- Not required: file this form without a notary.
- Official source
- sgcountymt.speedstorecdn.com
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
The certificate reports a real estate transfer and provides information for ownership records, including the parties, property description, transfer type, sale details, and water-right disclosure. File it with the County Clerk and Recorder when presenting the deed or instrument for recording; transfers by operation of law also require filing with the local Department of Revenue office with supporting documentation. The preparer must sign and date it.
Who needs it
Any party transferring real property, or presenting a deed or instrument evidencing a transfer for recording, must file this certificate.
How to submit it
File the completed certificate with the County Clerk and Recorder when the deed or instrument is presented for recording. For a transfer by operation of law, file it with required supporting documentation with the local Department of Revenue office.
About notarization
This certificate is signed without a notary; for water-right divisions or severances, Form 640 includes a statement under penalty of false swearing, but no notarization is specified.
How to submit this form
- 1
Download the Certificate
Download the Realty Transfer Certificate PDF.
- 2
Complete the Certificate
Enter the transfer, party, property, sale, and water-right information that applies.
- 3
Gather Required Attachments
For a transfer by operation of law, attach the applicable supporting documentation listed in Part 4.
- 4
Sign and Date
Have the preparer sign and date the completed certificate.
- 5
File the Certificate
File it with the County Clerk and Recorder when presenting the deed or instrument for recording.
Frequently asked questions
- Who must file a Realty Transfer Certificate?
- Any party transferring real property, or presenting a deed or other instrument evidencing a transfer for recording, must file the certificate.
- How do I submit the certificate?
- File it with the County Clerk and Recorder when the deed or instrument is presented for recording. For a transfer by operation of law, file it with supporting documentation with the local Department of Revenue office.
- Do I need a notary for the Realty Transfer Certificate?
- No. The certificate is signed without a notary. For water-right divisions or severances, Form 640 includes a statement under penalty of false swearing, but the document does not specify notarization.
- What information does the certificate request?
- It requests information about the transfer date, parties, property description, transfer type, sale details, water-right disclosure, and preparer.