Toole County, MT · Toole County
Realty Transfer Certificate
Parties transferring real estate complete this certificate to report transfer and property details when a deed or other instrument is presented for recording.
At a glance
- Issued by
- City of Toole County · Toole County, Toole County, Montana
- Notarization
- Not required: file this form without a notary.
- Official source
- toolecountymt.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
The certificate records the transfer date, parties, property description, transfer type, water-right disclosure and, when required, sale information. File it with the County Clerk and Recorder when the deed or other instrument is presented for recording; for a transfer by operation of law, file it with the local Department of Revenue office along with required supporting documentation. The form also explains when water-right documents must accompany the certificate.
Who needs it
A party transferring real property, or presenting a deed or other instrument evidencing a transfer for recording, must file the certificate.
How to submit it
File the completed certificate with the County Clerk and Recorder when presenting the deed or instrument for recording. For a transfer by operation of law, file it with the local Department of Revenue office with the required supporting documentation.
About notarization
This certificate is signed without a notary; the preparer signs and dates it, and the water-right certification requires signatures under penalty of false swearing.
How to submit this form
- 1
Download the Certificate
Download the Realty Transfer Certificate PDF.
- 2
Complete the Certificate
Provide the transfer date, party and property details, transfer type, water-right disclosure and applicable sale information.
- 3
Gather Required Attachments
Attach any applicable supporting documentation for a transfer by operation of law. Follow the form’s instructions for related water-right forms and documents.
- 4
File the Certificate
File it with the County Clerk and Recorder when presenting the deed or instrument for recording, or with the local Department of Revenue office for a transfer by operation of law.
Frequently asked questions
- Do I need a notary for the Realty Transfer Certificate?
- No. The preparer signs and dates the certificate without a notary. If the water-right certification applies, it requires signatures under penalty of false swearing.
- Who must file a Realty Transfer Certificate?
- Any party transferring real property must file it, whether or not the transfer is evidenced by a deed. A party presenting a deed or other transfer instrument for recording must also file it.
- How do I submit the Realty Transfer Certificate?
- File it with the County Clerk and Recorder when presenting the deed or instrument for recording. For a transfer by operation of law, file it with the local Department of Revenue office with required supporting documents.
- What information does the certificate ask for?
- It asks for the transfer date, buyer and seller details, property description, transfer type, water-right disclosure and, unless an exception applies, sale information.