Westville, NJ · Gloucester County
Request to Use Borough-Owned Property and Hold Harmless Agreement
This three-page form lets an organization or resident request Borough-owned property for an event and submit a notarized hold harmless agreement to the Westville Municipal Clerk’s Office.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Applicants identify their organization or contact information, select a requested facility, and describe the event dates, times, and activities. The Borough says complete requests are reviewed by the Municipal Clerk, forwarded to the Parks Committee, and considered for final approval by the Governing Body at a Council meeting at least five days after receipt. Approved applicants must provide a signed hold harmless agreement and liability insurance certificate before using the facility.
Who needs it
A resident or organization seeking to hold an organized activity on Borough-owned property must complete the request and provide the required agreement and insurance certificate.
Why it needs a notary
The hold harmless agreement includes a New Jersey jurat; the applicant signs before a notary, who verifies the signer’s identity and completes the notarial block.
How to get this notarized
- 1
Download the Form
Get the Request to Use Borough-Owned Property form from the Borough of Westville.
- 2
Complete the Request
Enter applicant details, select the requested facility, and provide event dates, times, and a description.
- 3
Book an Online Notary
Arrange for a commissioned online notary to notarize the hold harmless agreement.
- 4
Sign on Video
Sign the agreement before the notary during the online notarization session.
- 5
Submit to the Borough
Return the completed paperwork to the Municipal Clerk’s Office by drop box or standard mail, as described on the form.
Preview the form
The blank PDF straight from Westville. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I request Borough-owned property in Westville?
- Complete the request with organization or resident details, the facility, and event information. Return the paperwork to the Municipal Clerk’s Office; the form says requests are reviewed and considered for approval.
- Do I need to notarize the hold harmless agreement?
- Yes. The form includes a jurat stating that the applicant subscribed and swore before a notary. The signature must be notarized.
- Can I sign the agreement with an online notary?
- New Jersey permanently authorizes remote online notarization and remote ink notarization for its notaries under P.L. 2021, c.179, N.J.S.A. 52:7-10.9 et seq. Use a commissioned online notary and confirm with the municipality if unsure.
- What else must I provide before using a Borough facility?
- The form requires a signed hold harmless and indemnification agreement and a general liability insurance certificate for at least $1,000,000, listing the Borough as certificate holder and additional insured.