Sparta, MT · Sussex County
Application for Certified Vital Record
This application requests a certified copy or certification of a non-genealogical birth, marriage, civil union, domestic partnership, or death record.
What this form is
Use this form to request a certified copy or certification of an eligible non-genealogical vital record. It asks for the record type, names, event details, number of copies, requestor information, reason for the request, and proof of identity; certified-copy requests also require proof of the requestor’s relationship to the person on the record. The instructions note that an apostille requires first obtaining a certified copy from the State Office of Vital Statistics and Registry.
Who needs it
People requesting an eligible non-genealogical vital record should complete this application and provide the required identification, payment, and relationship proof for a certified copy.
How to submit it
Submit it to the city department named on the form; check the city website for current contact details.
About notarization
This application is signed and dated without a notary; mailing records to an address different from the one on the requestor’s ID requires a separate notarized letter.
How to submit this form
- 1
Download the Application
Download the Certified Vital Record Application.
- 2
Complete the Application
Enter your requestor details and the information for the birth, marriage, civil union, domestic partnership, or death record.
- 3
Gather Required Items
Include valid proof of identity, payment, and proof of relationship for a certified copy. Add a notarized letter if using a mailing address different from the one on your ID.
- 4
Submit to the City
Submit it to the city department named on the form; check the city website for current contact details.
Frequently asked questions
- Do I need a notary for the Certified Vital Record Application?
- No. The application is signed and dated without a notary. A separate notarized letter is required if records should be mailed to an address different from the one on your ID.
- How do I submit the Certified Vital Record Application?
- Submit it to the city department named on the form; check the city website for current contact details.
- What information does the application request?
- It requests your contact information and the record type, names, event details, number of copies, and reason for the request. It also asks for proof of identity and, for a certified copy, proof of relationship.
- What is the difference between a certified copy and a certification?
- The instructions say certified copies have a raised seal and may establish identity or be used as legal documents. Certifications are on plain paper without a seal and are not valid for establishing identity or legal purposes.
Need something notarized?
This Application for Certified Vital Record doesn’t need a notary — but if you have another Sparta form that does, a commissioned online notary can help.