Port Jefferson, NY · Suffolk County
Village Center Room Rental Agreement
This agreement lets renters apply to use rooms at the Port Jefferson Village Center and document event, payment, and rental details.
What this form is
Renters complete this agreement to request a room at the Port Jefferson Village Center at Harborfront Park. It asks for renter and event details, requested rooms, rental times, and planned supplies; it also sets out rental terms, payment requirements, and the single-use plastics prohibition. Caterer and DJ information forms are included for events involving those service providers.
Who needs it
Anyone at least 21 years old seeking to rent a room at the Port Jefferson Village Center must complete the agreement.
How to submit it
Complete and return the agreement to the Village Center at 101-A East Broadway, Port Jefferson, NY 11777. Caterer and DJ information forms may be faxed to 631-802-2164.
About notarization
The agreement is signed and dated without a notary; caterer and DJ forms also require signatures, and their insurance certificates are requested.
How to submit this form
- 1
Download The Agreement
Download the Village Center Room Rental Agreement PDF.
- 2
Complete The Agreement
Provide renter, room, event, rental-time, and planned-supplies details, and review the rental terms and plastics policy.
- 3
Gather Required Information
If applicable, complete the included caterer or DJ information form and provide the requested insurance certificate.
- 4
Return It To The Village Center
Return the agreement to 101-A East Broadway, Port Jefferson, NY 11777. Caterer and DJ forms may be faxed to 631-802-2164.
Frequently asked questions
- Do I need a notary for the Village Center Room Rental Agreement?
- No. This agreement is signed and dated without a notary; caterer and DJ forms also require signatures, and their insurance certificates are requested.
- How do I submit the room rental agreement?
- Return the completed agreement to the Village Center at 101-A East Broadway, Port Jefferson, NY 11777. Caterer and DJ information forms may be faxed to 631-802-2164.
- Who can rent a room at the Village Center?
- The instructions say potential renters must be at least 21 years old. The agreement requests the renter's name and photo ID.
- What does the agreement say about single-use plastics?
- The policy prohibits single-use plastics, including cutlery, cups, dishes, single-serve bottles, straws, and drink stirrers. It says biodegradable and sustainable single-use materials are acceptable.
Need something notarized?
This Village Center Room Rental Agreement doesn’t need a notary — but if you have another Port Jefferson form that does, a commissioned online notary can help.