Village of Greenwich, NY · Washington County
Room Use Permit Application
This application requests permission to use a Village of Greenwich facility for an event and is submitted by the applicant or organization to the Village Clerk.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The application collects event details, names the people responsible for supervision, and records the applicant’s agreement to manage conduct and cleanup. It also includes an indemnity and hold harmless agreement with a notarial acknowledgment. The village requires a completed application for each event; if accepted and there is room on the agenda, the application is discussed at the next scheduled Village Board of Trustees meeting.
Who needs it
An individual or organization seeking to hold an event in a Village of Greenwich facility must complete the application and submit it to the Village Clerk.
Why it needs a notary
The form contains an acknowledgment before a notary public for the person or persons executing the indemnity and hold harmless agreement.
How to get this notarized
- 1
Download The Application
Get the Village of Greenwich Room Use Permit Application and review both sides, including the conditions for use.
- 2
Fill In Event Details
Provide the applicant, organization, event, requested location, dates, and responsible-person details.
- 3
Book An Online Notary
Arrange a session with a commissioned online notary to notarize the indemnity and hold harmless agreement.
- 4
Sign On Video
Sign the indemnity agreement during the video session when instructed by the notary.
- 5
Submit To The Village
Turn in the completed application to the Village Clerk for the event.
Preview the form
The blank PDF straight from Village of Greenwich. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the notarized part of this application?
- Sign the indemnity and hold harmless agreement in front of a commissioned online notary. The notary completes the acknowledgment before you submit the application to the Village Clerk.
- Do I need to notarize the entire room use application?
- The form’s notarial acknowledgment is for the person or persons executing the indemnity and hold harmless agreement. Follow the form’s instructions for the other application fields and signatures.
- Can I sign this form with a commissioned online notary?
- New York permits its notaries to perform remote online notarizations. You can sign the agreement during a video session with a commissioned online notary.
- Where do I submit the completed application?
- The form says to turn in a completed application for each event to the Village Clerk. If unsure about submission details, confirm with the city, town or village.